Forum Discussion

Juan M Baena's avatar
Juan M Baena
Iron Contributor
Mar 12, 2019

Files Shared with Me/By

In OneDrive we get a great view that shows all files that have been shared with you.  Also we get to see files we share with other people.   However, if we are in SharePoint Online is there a way i...
SharePoint Online
ChrisWebbTech's avatar
ChrisWebbTech
MVP
Mar 12, 2019
That might be what I'm recalling then that, that was added to the shared view. Would by nice to have this same ability

However, I did recall how you can see if files are Shared with SharePoint online. Go to the SharePoint page, and click on Site Usage on the cog in top right, then at the bottom will be a section for Shared Externally which will show any files shared with people outside the site.
Juan M Baena's avatar
Juan M Baena
Iron Contributor
Mar 13, 2019
Thank you all. In our case we do not aloe external sharing but will be nice having a view on that same usage report page of the files shared internally for that specific site collection.
  • ChrisWebbTech's avatar
    ChrisWebbTech
    MVP
    Mar 13, 2019
    Pretty sure that shows any sharing links. Not external to org but external to the site. So it should show for you I believe.
    • StephenRice's avatar
      StephenRice
      Icon for Microsoft rankMicrosoft
      Mar 13, 2019

      Hi all,

       

      Shared With Us on Group-connected sites is the only thing we have in product today here and I don't have anything new to share about further improvements in this space. 

       

      I am curious though, how would you all answer these questions?

      • What should show up in a "Shared with Us" view for a Group-Connected Site? 
      • What should show up in the view for a non-group connected site? 
      • What is the definition of a file that is "Shared By Us"? 

       

      Thanks for your feedback!

       

      Stephen Rice

      OneDrive Program Manager II

      • Clemens Roth's avatar
        Clemens Roth
        Copper Contributor
        Apr 25, 2019

        StephenRice 

        I believe that especially the "Shared by us" (or shared outside the group) view is important. We are using group-connected TeamSites and people are asking a lot about the option to easily see what files and folders have been shared outside the group, including links and specific people in the company and externals. Does this make sense?

         

        In addition to that people need an easy, visual way (not in the details view) to see that a folder has been shared with other people than the group members to prevent them from accidentally sharing files that shouldn't be shared. I'm thinking of a something like an icon that indicates that there is external access. Especially when the external access has been inherited from a folder... 

         

        Looking forward to your reply!

        Best

        Clemens

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