Forum Discussion
External sharing in modern sites
- Well, my understanding is that in your case you will need a license for all the employees just because they are in the end employees no matter the role they play in your company
jcgonzalezmartin, thank you.
I have another question. What is exactly the definition of an external user?
Microsoft definition:
“An external user is someone outside your organization who can access your SharePoint Online sites and documents but does not have a license for your SharePoint Online or Microsoft Office 365 subscription. External users are not employees, contractors, or onsite agents for either you or your affiliates.”
In my case, I have one large company (1500 employees). 500 of these are Head Office-employees and will require an Office 365/SPO license to manage content and communication. The rest, 1000 employees, work in the company stores. We do not want to license these employees (too costly) as they only need to view company news and documents through a shared device or computer. Can these users be regarded to as external users? If not, what is the best way to realize the requirements?
You can get them the new F1 (used to be K1) license, see https://products.office.com/en-us/business/office-365-f1
Dean_Gross, thank you, this seems to be what we need. But how does it work really? If there are several people using the same device, do every person need to log in personally or is it possible to use a shared log in like store123@contoso.com?
Using shared logins is typically not recommended. This makes auditing impossible and is a bad security practice. Microsoft published an excellent set of documents for managing accounts in the retail industry that you may find helpful, see https://blogs.technet.microsoft.com/enterprisemobility/2016/10/10/identity-management-in-retail-industry-with-azuread/. Let me know if you have any questions or would like to discuss this further.
- Well, my understanding is that in your case you will need a license for all the employees just because they are in the end employees no matter the role they play in your company
- I was afraid of that :-). Thank you for the quick response!
