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Effects of a term store item change
Hi all, Quick question. I don't have access to change term store terms, so I cannot test this. If you change or delete a term store term, will that change the term everywhere it has been chosen al...
- If you modify a term, it will eventually update wherever it's used. It is some sort of scheduled job, so it takes a while.
If you delete it, the terms will stay attached to items, but if you try to modify the item it will not let you save the non-existent value - you will have to select a valid term or erase the content in the field.
christinepayton
Hi Christine & Shawn,
I have a relevant question, please help me if you have the answer.
I am trying to use the term store for the my "Project name", and some similar data. I use this metadata in most of the documents saved in my library. The plan is to modify the term store every year , when the new project updates and delete the closed projects from the list, archive the documents in another library.
Will the documents still keep the "Project Name" which has been removed from the term store? Will the column still show the metadata for the searchability purposes?
Thanks,
I would recommend depreciating the term, not deleting it. It won’t be available to be selected in the future, but can still be used where it has already been used. Check out this excellent overview of the options and implications: https://sharepointmaven.com/how-to-properly-delete-and-hide-managed-metadata-terms-in-the-term-store/