Forum Discussion
Document library for incoming correspondence
I am thinking to add document library to the existing TeamSite where all the incoming correspondence will be saved. All incoming correspondence will be first scanned and saved into that Document Libr...
So these are paper being scanned and uploaded into SP?
If so I would recommend enabling content organizer to ensure unique filenames.
Then you need to see if it makes sense to use metadata to help search / filter to find documents instead of just the built in search which is supposed to do ocr type scanned text to index but I’m not sure how it’ll work on a mass scale. I still think metadata works wonders if you have a specific set of data you can categorize everything I to.
If so I would recommend enabling content organizer to ensure unique filenames.
Then you need to see if it makes sense to use metadata to help search / filter to find documents instead of just the built in search which is supposed to do ocr type scanned text to index but I’m not sure how it’ll work on a mass scale. I still think metadata works wonders if you have a specific set of data you can categorize everything I to.
thanks a lot for your reply. One question regarding the built-in search, does the built-in search feature searches by metadata?
- spucelik
Microsoft
Yes the SharePoint search functionality and display templates (how you want the search results to look) are heavily vested in Metadata and corresponding managed properties in the Search Schema. This is a very powerful but not well understood area. It's worth investing time in researching it as it will totally change how you design and use SharePoint.
