Forum Discussion

DanielNiccoli's avatar
DanielNiccoli
Iron Contributor
Aug 10, 2018
Solved

Do not allow users to share files and folders they do now own

Hi   I have a customer with about 50 users who is interested to move to Office 365 and Sharepoint Online. Only having basic experience in Sharepoint Online, I have a couple of questions:   How ...
  • Hi Daniel!

    1. (I do not recommend it but...) You can restrict sharing this way but it leads to that the owner(s) of the site is/are the only one(s) able to share files. That could cause a lot of administrative work for the owners. 

    2.  That is the easy part. You just place the users in the right group. If needed You can break the inheritance of the document library (but i do not recommend that either :-) ). Check this video: https://support.office.com/en-us/article/video-understanding-permissions-in-sharepoint-c13a4f37-eea1-48f6-8dac-14ac37d73903?redirectSourcePath=%252fen-us%252farticle%252fvideo-share-a-site-without-access-request-8eafd9da-f654-4920-aa87-4d452e677887&ui=en-US&rs=en-US&ad=US 

    3. If You have been assigned to the owner-group of the site you will have that access level.

     

    Unless this is about highly confidential documents, I recommend that you do not "lock down" the access too much, that will cause a lot of extra work. Keep it simple and stay as "open" as possible. (If needed, everything is traceable in the version history and Audit Log and possible to track afterwards.)

     

    Hope that answered Your question.

    Regards, Magnus

Resources