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Per_W_66's avatar
Per_W_66
Copper Contributor
Nov 24, 2020

Disable SharePoint alert notifications when comment a file

Is it possible for me as an admin to disable SharePoint alert notifications for all users in our Office 365? I am working at a school and for every comment a teacher does in a file the students gets ...
SharePoint Online
ganeshsanap's avatar
ganeshsanap
MVP
Nov 24, 2020

Per_W_66 

How these notifications has been enabled? Are these SharePoint out of the box alerts or is there any workflow/Power Automate flow used to send email notifications to users?

 

If you are talking about SharePoint out of the box alerts then you can delete alerts from either site settings --> User alerts OR using PowerShell. Check below references:

 

  1. Manage, view, or delete SharePoint alerts - Check "View or cancel an alert for another person on SharePoint" section 
  2. SharePoint Online: Delete Alerts using PowerShell 

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jameshickey1140's avatar
jameshickey1140
Brass Contributor
May 17, 2022
This is happening to our users as well. Nobody has enabled alerts, yet they are randomly being sent to people. The one common theme is, it seems that they are being sent to whoever created the document, whether they created the alert or not.
Notifications are enabled for both SharePoint and OneDrive in the org settings. My understanding is this should "allow" users to turn on notifications. Not apply them automatically.
Did anyone make any progress on this?
  • jameshickey1140's avatar
    jameshickey1140
    Brass Contributor
    May 17, 2022
    Okay, I feel kinda dumb now. 🙂 we found the setting right after I sent that first comment. We have been struggling for a year with this....
    In the email alerts we receive, in the bottom right of the email, there is a link that takes everyone to there personal alert settings. There is a setting for "Email notification when others comment on my documents." Toggle it off.
    • ritusharmaVisycom's avatar
      ritusharmaVisycom
      Copper Contributor
      Aug 05, 2024

      jameshickey1140 thank you so much i was struggling with this issue from last  2 months

    • hannaliz2905's avatar
      hannaliz2905
      Copper Contributor
      Jul 24, 2023

      jameshickey1140  - Hi - we have started getting this, anytime a folder is moved, a load of people get notified, as far as I'm aware alerts weren't switched on and when I checked the site I couldn't see it set on.  In the email received I can't see a setting to switch it off.  Did you find out anything more about it?

       

      Thanks

      Liz

      • jameshickey1140's avatar
        jameshickey1140
        Brass Contributor
        Jul 24, 2023

        hannaliz2905 

         

        Hi, Yes, it was in the users personal OneDrive settings. The settings are all defaulted to alert on for me. Go to OneDrive on the web, then click the Gear Icon (top right) then click OneDrive Settings:

        On the left under Notifications, you'll see all the different options for notifications. There are 7 in my options:

        Hope this helps.

        James

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I am working at a school and for every comment a teacher does in a file the students gets ...","body@stringLength":"288","rawBody":"

Is it possible for me as an admin to disable SharePoint alert notifications for all users in our Office 365? I am working at a school and for every comment a teacher does in a file the students gets a mail. The inbox gets filled with notifications…

 

/Per Westling

","kudosSumWeight":0,"postTime":"2020-11-24T02:25:04.800-08:00","images":{"__typename":"AssociatedImageConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"attachments":{"__typename":"AttachmentConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"tags":{"__typename":"TagConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"TagEdge","cursor":"MjUuMXwyLjF8b3wxMHxfTlZffDE","node":{"__typename":"Tag","id":"tag:SharePoint Online","text":"SharePoint Online","time":"2016-07-15T00:21:09.714-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}}]},"timeToRead":1,"currentRevision":{"__ref":"Revision:revision:1926432_1"},"latestVersion":null,"metrics":{"__typename":"MessageMetrics","views":57394},"visibilityScope":"PUBLIC","canonicalUrl":null,"seoTitle":null,"seoDescription":null,"isEscalated":null,"placeholder":false,"originalMessageForPlaceholder":null,"messagePolicies":{"__typename":"MessagePolicies","canModerateSpamMessage":{"__typename":"PolicyResult","failureReason":{"__typename":"FailureReason","message":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","key":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","args":[]}}},"archivalData":null,"customFields":[],"body":"

Is it possible for me as an admin to disable SharePoint alert notifications for all users in our Office 365? I am working at a school and for every comment a teacher does in a file the students gets a mail. The inbox gets filled with notifications…

 

/Per Westling

"},"Conversation:conversation:1926432":{"__typename":"Conversation","id":"conversation:1926432","solved":false,"topic":{"__ref":"ForumTopicMessage:message:1926432"},"lastPostingActivityTime":"2024-08-04T22:42:17.045-07:00","lastPostTime":"2024-08-04T22:42:17.045-07:00","unreadReplyCount":8,"isSubscribed":false},"ModerationData:moderation_data:1926432":{"__typename":"ModerationData","id":"moderation_data:1926432","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"Revision:revision:1926432_1":{"__typename":"Revision","id":"revision:1926432_1","lastEditTime":"2020-11-24T02:25:04.800-08:00"},"ForumReplyMessage:message:3388845":{"__typename":"ForumReplyMessage","id":"message:3388845","conversation":{"__ref":"Conversation:conversation:1926432"},"author":{"__ref":"User:user:929469"},"revisionNum":1,"uid":3388845,"depth":2,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:SharePoint_General"},"subject":"Re: Disable SharePoint alert notifications when comment a file","readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:3388845"},"parent":{"__ref":"ForumReplyMessage:message:1926888"},"body":"This is happening to our users as well. Nobody has enabled alerts, yet they are randomly being sent to people. The one common theme is, it seems that they are being sent to whoever created the document, whether they created the alert or not.
Notifications are enabled for both SharePoint and OneDrive in the org settings. My understanding is this should \"allow\" users to turn on notifications. Not apply them automatically.
Did anyone make any progress on this?","body@stringLength":"471","rawBody":"This is happening to our users as well. Nobody has enabled alerts, yet they are randomly being sent to people. The one common theme is, it seems that they are being sent to whoever created the document, whether they created the alert or not.
Notifications are enabled for both SharePoint and OneDrive in the org settings. My understanding is this should \"allow\" users to turn on notifications. Not apply them automatically.
Did anyone make any progress on 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Per_W_66 

How these notifications has been enabled? Are these SharePoint out of the box alerts or is there any workflow/Power Automate flow used to send email notifications to users?

 

If you are talking about SharePoint out of the box alerts then you can delete alerts from either site settings --> User alerts OR using PowerShell. Check below references:

 

  1. Manage, view, or delete SharePoint alerts - Check \"View or cancel an alert for another person on SharePoint\" section 
  2. SharePoint Online: Delete Alerts using PowerShell 

Please click Mark as Best Response if my post helped you to solve your issue. This will help others to find the correct solution easily. It also closes the item. If the post was useful in other ways, please consider giving it Like.

 

","body@stringLength":"1557","rawBody":"

 

How these notifications has been enabled? Are these SharePoint out of the box alerts or is there any workflow/Power Automate flow used to send email notifications to users?

 

If you are talking about SharePoint out of the box alerts then you can delete alerts from either site settings --> User alerts OR using PowerShell. Check below references:

 

  1. Manage, view, or delete SharePoint alerts - Check \"View or cancel an alert for another person on SharePoint\" section 
  2. SharePoint Online: Delete Alerts using PowerShell 

Please click Mark as Best Response if my post helped you to solve your issue. This will help others to find the correct solution easily. It also closes the item. If the post was useful in other ways, please consider giving it Like.

 

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Disable SharePoint alert notifications when comment a file","moderationData":{"__ref":"ModerationData:moderation_data:3388992"},"body":"Okay, I feel kinda dumb now. 🙂 we found the setting right after I sent that first comment. We have been struggling for a year with this....
In the email alerts we receive, in the bottom right of the email, there is a link that takes everyone to there personal alert settings. There is a setting for \"Email notification when others comment on my documents.\" Toggle it off.","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"203","kudosSumWeight":2,"postTime":"2022-05-17T11:54:33.541-07:00","lastPublishTime":"2022-05-17T11:54:33.541-07:00","metrics":{"__typename":"MessageMetrics","views":41370},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:Content_Management/category:products-services/category:communities/community:gxcuf89792board:SharePoint_General/message:1926432/message:3388992","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwzfDEzMjowfGludCw0MjA5NzgzLDQyMDk3ODM","node":{"__ref":"ForumReplyMessage:message:4209783"}},{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwzfDEzMjowfGludCw0MjA5NzgzLDM4ODIzMjc","node":{"__ref":"ForumReplyMessage:message:3882327"}}]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:4209783":{"__typename":"ModerationData","id":"moderation_data:4209783","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:4209783":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:2608666"},"id":"message:4209783","revisionNum":1,"uid":4209783,"depth":4,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:SharePoint_General"},"parent":{"__ref":"ForumReplyMessage:message:3388992"},"conversation":{"__ref":"Conversation:conversation:1926432"},"subject":"Re: Disable SharePoint alert notifications when comment a file","moderationData":{"__ref":"ModerationData:moderation_data:4209783"},"body":"

jameshickey1140 thank you so much i was struggling with this issue from last  2 months

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jameshickey1140  - Hi - we have started getting this, anytime a folder is moved, a load of people get notified, as far as I'm aware alerts weren't switched on and when I checked the site I couldn't see it set on.  In the email received I can't see a setting to switch it off.  Did you find out anything more about it?

 

Thanks

Liz

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hannaliz2905 

 

Hi, Yes, it was in the users personal OneDrive settings. The settings are all defaulted to alert on for me. Go to OneDrive on the web, then click the Gear Icon (top right) then click OneDrive Settings:

On the left under Notifications, you'll see all the different options for notifications. There are 7 in my options:

Hope this helps.

James

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