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Tomasz Szulczewski's avatar
Tomasz Szulczewski
Copper Contributor
Feb 18, 2019

Declare as record

Hi guys,
I am looking for inspiration or idea as I stuck . Current scenario.
There are flows which are connected to many sites and libraries. Those libraries have common content type. When one of the field get status “start approval” flow start approval process. If document gets approval column called “Status” is set to “Final”. We run power shell script every day to check for that “Final” status and if found document is declared as record.
As we still add new libraries and sites managing all flows becoming a pain. In perfect scenario there should be one process which cover site collection. When one field from the content type get some value approval process is started, and if approved the process declare it as record.

Do you have any idea how to solve it? (flows, Azure, something else?)

Thank you for any inspiration.

Regards

Tomasz

SharePoint Online

2 Replies

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  • jcgonzalezmartin's avatar
    jcgonzalezmartin
    MVP
    Feb 19, 2019
    If you are looking for a fully automated scenario, I think Flow is not the option you are looking for Today (I hope it will in the future). What I would recommend here is to take a look to Azure Functions or Azure runbooks as an alternative where you can programme and automate everything you need:
    (1) Site Creation with a specific template (I would recommend to have a look here at Flow cmdlets to see if you could automate export / import a Flow and link to a new site...but as I said, I think at this momment this is not fully provided by Flow)
    (2) Check in your document libraries if a field has ben changed to specific status and declare as record.
    ...

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