Forum Discussion
Custom list - item-level permissions
Hi Torill,
the item permission will really secure the content from other users, there's no way to access them, also not via SharePoint search.
However, Administrators and Site Owners with Full Control still have the access and can see all items. This makes sense, because users with Full Control are responsible to maintain the site and therefore should have access to all within this scope.
However, as Tiago already stated, I'd be careful with item level permission. The limit will be reach very fast, when you have a couple of users and items. See this scenario: You have 3 items and 3 users. How many single item permission do you have? Three? No, it's 9 already!
Item 1:
User 1 yes
User 2 no
User 3 no
item 2:
User 1 no
User 2 yes
User 3 no
item 3:
User 1 no
User 2 no
User 3 yes
Hence, I'd only recommend to have this on a small list with only a few users and make sure you have a kind of retention that outdated items (and their permissions) will be deleted automatically.
Summarized, item level permissions really secure each item, but consider above mentioned limitations. If you want to achieve a certain scenario, please let us know and we can maybe recommend best practices. :-)
Happy "SharePointing"
