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Changing the Sharing Property in Site Collections
Hello, I have a question about the sharing property and site collections. For this discussion I'm going to say our domain is contoso.com. From my understanding, the primary site collection is; https://contoso.sharepoint.com. And everything we create in SharePoint is a part of that collection. Is that correct?
I ask because when I use the admin center to create a new site the address is; https://contoso.sharepoint.com/sites/TestSite.
We recently created our first site that we share with outside users. Let's say the site is; https://contoso.sharepoint.com/sites/CustomerA. The problem we are having is some of the users are navigating to https://contoso.sharepoint.com and requesting access.
To stop users from requesting access to the top site, I attempted to change the sharing permission for https://contoso.sharepoint.com. In the classic console I changed the setting from Allow external users who accept sharing invitations and sign in as authenticated users, to Don't allow sharing outside your organization.
When I did, I received a popup dialog; When you disable external sharing, existing external users will not be able to access content inside the selected site collections. If you choose to re-enable it later, you may have to re-invite external users. If you want to temporarily limit external user access, consider turning off external sharing from the Tenant Settings page instead. Not understanding the full impact of this statement I clicked cancel instead of save.
I then went to the new admin console. For the same site I selected Only people in current organization. No warning message appeared when I made the change. What's going to happen if I save it? Would the same action occur as if I did it in the classic console? Will I have to re-invite all external users to whatever sites they are currently invited to?
- https://contoso.sharepoint.com is just a site collection in your tenant where you can setup sharing in the way you need. https://contoso.sharepoint.com/sites/CustomerA is another site collection where you will need to setup sharing setting again
- https://contoso.sharepoint.com is just a site collection in your tenant where you can setup sharing in the way you need. https://contoso.sharepoint.com/sites/CustomerA is another site collection where you will need to setup sharing setting again
Thanks jcgonzalezmartin! So if I change the permission for https://contoso.sharepoint.com it doesn't change any other site collections. I was worried there was some type of relationship there like when you have a site / sub-site.
I experimented with another test site in the new admin console and chose; Only people in current organization. No external sharing allowed. I used an external test account to see what would happen if I tried to access it. I received an error when attempting to request access which is good. And better yet, no email was sent to the admin account that a request was made.
Is there anything I can do to stop people from navigating to it altogether? At a minimum hide the request access button?
- You are correct in regards of how sharing setting has to be configured: per site collection basis. Do you mean to stop navigating people to the root site? AFAIK, there is no way to restrict this
