Forum Discussion

john john's avatar
john john
Iron Contributor
Jan 11, 2019

Can we allow certain users to be able to view Draft news pages

we have a classic online team site, and users are using the modern pages. now when users create a new modern page, they have the option to save it as draft, as follow:-   where the draft page...
SharePoint Online
john john's avatar
john john
Iron Contributor
Jan 11, 2019
jcgonzalezmartin wrote:
Yes, you have to play with the default permissions levels in SharePoint and/or create a custom one...but basically if you enable the approval flow and content approval you will have this. This feature has been part of SharePoint since SharePoint 2007

jcgonzalezmartin

i do not think it is a permission issue, as when a contributor user create a new modern page and save it as draft. then even using the site admin username , i was not able to view this draft page. also i add a user to the Approvers group and this user was able to view the draft. even when i enable the "require content approval" for the "site pages" library, this did not have any effect. and still the Approvers users + the site admin user name can not view draft/pending pages...

ChrisWebbTech's avatar
ChrisWebbTech
MVP
Jan 11, 2019
The way the pages work if you edit them using the default UI and hit edit, you should see the last person that saved in draft forms version if you have full control on that site pages library and be able to discard or publish that page from that draft. Unless that site admin is a site collection admin need to verify the permissions are set at that page library level.
  • john john's avatar
    john john
    Iron Contributor
    Jan 11, 2019
    ChrisWebbTech wrote:
    The way the pages work if you edit them using the default UI and hit edit, you should see the last person that saved in draft forms version if you have full control on that site pages library and be able to discard or publish that page from that draft. Unless that site admin is a site collection admin need to verify the permissions are set at that page library level.

    there is nothing unique on the page permission and if i check the page permsion using the author, i can see that it is shared with all the user as per the "site pages" library. but no one (even site collection admin) can not view draft pages created by other users.. i tested this on multiple tenants and i got the same behavioure, and even when i manually type the draft page url and i am login using the site admin, i will get page can not be found.. did you test this at your end? again i am using classic team site which have publishing features enabled.

    • ChrisWebbTech's avatar
      ChrisWebbTech
      MVP
      Jan 11, 2019
      Oh, drafts that haven't even been checked in yet? Thought you meant draft edits of pages.
      • john john's avatar
        john john
        Iron Contributor
        Jan 11, 2019
        ChrisWebbTech wrote:
        Oh, drafts that haven't even been checked in yet? Thought you meant draft edits of pages.

        yes correct. as mentioned on my original question. contributor user create a new page >> click on "Save as draft" >> then this page can not be viewed by any other user (even can not be viewed by the site admin). here is the button i am talking about:=

         

        now i have noted when a user save a  page as draft, then it will be internally checked-out to this user, but if the user click on "discard checkout", the user will get an error. and if the user check-in the page, then mainly it will be published .. but my question is how i can allow certain users to be able to view draft pages created by other users...

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