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Forum Discussion

Gerry Morley

Brass Contributor

Aug 28, 2017

By Design or not? Access request doesn't work for external user sharing

Hi all New to SharePoint and I have setup access request settings as shown in the photo below. This seems to have the functionality that the admin gets an email to approve an internal user reques...

MVP

Aug 28, 2017

Out of curiosity: is it external sharing enabled at both the tenant and site collection level?

Resources

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Access request doesn't work for external user sharing","id":"message:101280","revisionNum":1,"repliesCount":3,"author":{"__ref":"User:user:68344"},"depth":0,"hasGivenKudo":false,"board":{"__ref":"Forum:board:SharePoint_General"},"conversation":{"__ref":"Conversation:conversation:101280"},"readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:101280"},"body@stripHtml({\"truncateLength\":200})":" Hi all New to SharePoint and I have setup access request settings as shown in the photo below. This seems to have the functionality that the admin gets an email to approve an internal user reques...","body@stringLength":"1684","rawBody":"

Hi all

New to SharePoint and I have setup access request settings as shown in the photo below. This seems to have the functionality that the admin gets an email to approve an internal user requesting to share a file with another internal user. But it doesn't work when sharing with an external user. Instead with these settings - when an internal user tries to share a file with an external user (that doesn't already exist) - SharePoint gives a message on the sharing screen to say \"Your organization's policies don't allow you to share with these users. Please contact your IT department for help.\" and the internal user isn't even allowed to attempt to share the file externally.

However when you go an tick all the boxes - internal users can share internally and externally without any access request/approval required.

Any ideas if (not sending an access request for external sharing) is by design or not? I would have thought that access requests should be sent for internal and external sharing requests when the boxes are unticked as in photo - but seems not to be the case.

","kudosSumWeight":0,"postTime":"2017-08-28T08:17:52.625-07:00","images":{"__typename":"AssociatedImageConnection","edges":[{"__typename":"AssociatedImageEdge","cursor":"MjUuMXwyLjF8b3wyNXxfTlZffDE","node":{"__ref":"AssociatedImage:{\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS0xMDEyODAtMTkyNzRpREMwNkVFNzI4ODZENUE4NA?revision=1\"}"}}],"totalCount":1,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"attachments":{"__typename":"AttachmentConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"tags":{"__typename":"TagConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"TagEdge","cursor":"MjUuMXwyLjF8b3wxMHxfTlZffDE","node":{"__typename":"Tag","id":"tag:Permissions","text":"Permissions","time":"2016-07-15T00:21:09.714-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}},{"__typename":"TagEdge","cursor":"MjUuMXwyLjF8b3wxMHxfTlZffDI","node":{"__typename":"Tag","id":"tag:SharePoint Online","text":"SharePoint Online","time":"2016-07-15T00:21:09.714-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}},{"__typename":"TagEdge","cursor":"MjUuMXwyLjF8b3wxMHxfTlZffDM","node":{"__typename":"Tag","id":"tag:Sharing","text":"Sharing","time":"2017-01-27T19:11:53.803-08:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}}]},"timeToRead":1,"currentRevision":{"__ref":"Revision:revision:101280_1"},"latestVersion":null,"metrics":{"__typename":"MessageMetrics","views":4765},"visibilityScope":"PUBLIC","canonicalUrl":null,"seoTitle":null,"seoDescription":null,"isEscalated":null,"placeholder":false,"originalMessageForPlaceholder":null,"messagePolicies":{"__typename":"MessagePolicies","canModerateSpamMessage":{"__typename":"PolicyResult","failureReason":{"__typename":"FailureReason","message":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","key":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","args":[]}}},"archivalData":null,"customFields":[],"body":"

Hi all

However when you go an tick all the boxes - internal users can share internally and externally without any access request/approval required.

"},"Conversation:conversation:101280":{"__typename":"Conversation","id":"conversation:101280","solved":false,"topic":{"__ref":"ForumTopicMessage:message:101280"},"lastPostingActivityTime":"2019-01-14T03:48:56.662-08:00","lastPostTime":"2019-01-14T03:48:56.662-08:00","unreadReplyCount":3,"isSubscribed":false},"ModerationData:moderation_data:101280":{"__typename":"ModerationData","id":"moderation_data:101280","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"AssociatedImage:{\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS0xMDEyODAtMTkyNzRpREMwNkVFNzI4ODZENUE4NA?revision=1\"}":{"__typename":"AssociatedImage","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS0xMDEyODAtMTkyNzRpREMwNkVFNzI4ODZENUE4NA?revision=1","title":"accessrequest.JPG","associationType":"BODY","width":890,"height":250,"altText":null},"Revision:revision:101280_1":{"__typename":"Revision","id":"revision:101280_1","lastEditTime":"2017-08-28T08:17:52.625-07:00"},"ForumReplyMessage:message:101420":{"__typename":"ForumReplyMessage","id":"message:101420","conversation":{"__ref":"Conversation:conversation:101280"},"author":{"__ref":"User:user:60"},"revisionNum":1,"uid":101420,"depth":1,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:SharePoint_General"},"subject":"Re: By Design or not? Access request doesn't work for external user sharing","readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:101420"},"parent":{"__ref":"ForumTopicMessage:message:101280"},"body":"Out of curiosity: is it external sharing enabled at both the tenant and site collection level?","body@stringLength":"94","rawBody":"Out of curiosity: is it external sharing enabled at both the tenant and site collection 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