Forum Discussion
Best way to create a Sign-Up sheet
Robert Woods or anyone else:
Appreciate this question and want to take it a level up:
I have a need to restrict registration for training sessions to keep groups manageable, and also streamline the process of sending out calendar invites to those registered.
Has anyone found a solution within the Microsoft ecosystem to:
- create and distribute sign-ups with a quota
- automatically distribute Outlook Calendar invites with Teams meeting information upon successful registration
- manage cancellations/reschedules automatically.
caitlin2021 Curious to know if you came up with a solution for this last year.
Use the solution I described above with a SharePoint list. - create a line item for each "seat" in each session, etc. Make sure users do not have the ability to create or delete line items - edit only. Create a view of the list for each class and filter the view to show only OPEN seats. Once they sign up for a seat, it will filter out of the view. If you're working within your organization, you can use a people field. Otherwise you'll need to manually capture people's email addresses.
The only thing you need to add to that solution is a workflow to add the person to the invite when they sign up. Make sure to include a feedback mechanism so that if they change their minds, they can contact you to edit their "seat" to free it up
- Yes!
