Forum Discussion

WeeTeckTan's avatar
WeeTeckTan
Iron Contributor
Sep 25, 2018

Alternative Solution after Sync Option is disabled

Dear All, Sync option is great solution however the obvious drawback is that it will sync the entire document library which could be gigs of data (Generate the copies of document locally). The mana...
SharePoint Online
Brad Warrender's avatar
Brad Warrender
Icon for Microsoft rankMicrosoft
Sep 25, 2018

Remember, Files OnDemand doesn't work with Windows 7, it syncs everything from the user's OneDrive.

jcgonzalezmartin's avatar
jcgonzalezmartin
MVP
Sep 25, 2018
I know and I suggested that assuming Windows 10 is in place...but it's better to see what Wee Teck Tan can sahy here...
  • WeeTeckTan's avatar
    WeeTeckTan
    Iron Contributor
    Sep 25, 2018

    Thanks for your suggestion, jcgonzalezmartin and Brad Warrender.

     

    (1) With Files OnDemand you have not to worry about your usesrs synchronizing a lot information coming from SPO Document Libraries.  

    Currently users mostly use windows 7 instead of using windows 10. Files OnDemand may not suit to be introduced to the users.


    (2) To avoid your employees make incorrect use of your corporate documents, there are some advances features in Office 365 that can help you. Take a look at features such as IRM, Azure Information Protection and others

    We are still seeking on AIP solution and taking time to process and coming out the policies. For this moment, we have to disable the sync option until DLP is in place (may wait until mid of 2019).


    (3) Document editing from SPO sites: I think you need just to teach your users about how to save documents in SPO and open them from there

    The only way is educating the users to open through web browser or using ms office and save as to SharePoint sites. The users may raise the concern in terms of user experience as they are familiar with the shared folder styles or oneDrive sync to local.

    • Brad Warrender's avatar
      Brad Warrender
      Icon for Microsoft rankMicrosoft
      Sep 26, 2018

      Can you elaborate on this? What do you mean here? Do you mean, Files OnDemand doesn't work on Windows 7?

       

      "Currently users mostly use windows 7 instead of using windows 10. Files OnDemand may not suit to be introduced to the users."

    • Myles Jeffery's avatar
      Myles Jeffery
      Brass Contributor
      Sep 25, 2018

      Hi Wee Teck Tan. Have you considered mapping a network drive to the SharePoint Online document libraries? Microsoft provide an out of the box method with WebDAV and the WebClient service, or you could try a commercial solution like http://www.thinkscape.com/Map-Network-Drives-To-Office-365-OneDrive/.

       

      By mapping a network drive users can browse all the files without downloading them to their computer.

       

      Disclosure: I work for the company that develops Zee Drive.

       

      Myles

      • WeeTeckTan's avatar
        WeeTeckTan
        Iron Contributor
        Sep 26, 2018

        Hi Myles Jeffery,

        I have tried out using the mapping network folder with webDav, however it requires to have include *.office.com or *.sharepoint.com in the browser's trusted site. Does it correct?

        This is because I face the failure to create the mapping and have the error.

        Please advice.

        Thanks.