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Allow anyone to request access to a Sharepoint
I currently have a Sharepoint that I've "Allowed access requests" through the Permits configuration, however, whenever I share the link with anyone external to my organization, it shows them the message that says "That didn't work, Issue type: User not in directory".
I understand the base problem about this, however, the intention of this Sharepoint is to share it with many external users, but limiting who may access or who may not, I explicitly want to share this link with whoever needs it (internal or external) but that I receive an email for every single request to allow or deny the access.
How can I address this problem? Because I wouldn't know beforehand all the users I'd share with to add them to a directory, I would just simply send them the link and I'd like them to be able to request the access.
I appreciate any help on this matter, thanks!
HIi KMK82 ,
By default, in SharePoint Online, notifications are only sent when an @ mention is used in a comment. There is no built-in way to receive notifications for comments that don't contain an @ mention.
However, you can create a custom solution to receive notifications for all comments in a SharePoint list. One way to do this is to use Microsoft Flow or Power Automate to trigger an email or a notification when a new comment is added to the list. You can set up a flow that triggers on the "When a new item is added" event, checks if the comment field is not empty, and sends an email or a notification to the desired recipients.
Note: This is an advanced solution that requires knowledge of Microsoft Flow or Power Automate. If you're not familiar with these tools, you may want to consider seeking help from a professional developer.
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- If you just want to share a single folder from a document library, you could click on the three dots, select "Share" and then switch to the option "Who would you like this link to work for"->"Anyone with the link". Then you have a public link that anyone can access without authenticating.
You cannot simply share the entire SharePoint Online Website with anyone outside your organisation. (This has been discontinued https://learn.microsoft.com/en-us/sharepoint/troubleshoot/sites/public-websites-be-discontinued)
But you could create a public Microsoft Forms form where the applicant has to enter his email address...
Then create a Power Automate flow that is triggered by a new entry on that form.
The Flow can now ask for your approval and create a guest user afterwards that it can give permissions to your site to.
