Forum Discussion
Project for the web tasks in To-do app
Hi everyone!
Since uservoice cannot be used anymore, I hope this post will be read by a MSFT product group and take the suggestion in consideration 🙂
MS To-do (and/or Tasks by Planner) slowly but surely becomes the central place for tasks around the product line, but one missing piece of the puzzle which I am sure everyone would love is the ability to see the tasks from Project for the web assigned to me in To-do / Tasks by Planner.
It is great already that Planner tasks are in to-do (for small/agile projects), but when it comes to complex/waterfall this feature is missing.
Does anyone know if this is planned somehow? I could not find anything in MS roadmap...
Thank you.
Nico Although this is not a feature, it is quite simple to do using 2 flows in PowerAutomate... I have developed just this. First flow creates a task on the Assigned To in P4W. Second flow monitors the Task GUID for changes in ToDo / Tasks and updates P4W tasks when changes are made outside of P4W.
Another option is to trigger and email to the user assigned the task and then use PA to flag the email if the subject contains... auto putting the task in ToDo etc
Or us adaptive cards to make an interactive email or Teams post to a channel so you still have access through the day to day toolset.
All the PA flows use the Project and Projects Tasks tables in Dataverse which is where the P4W data lives.
Loads of options if MS don't implement this, although would be far better if it was part of the standard offering, I agree.
Hope this helps.
42 Replies
This appears to be on the roadmap and rolling out in August:
https://www.microsoft.com/en-ww/microsoft-365/roadmap?filters=Microsoft%20Project&searchterms=task
- All --
Please do not shoot the messenger. I am a volunteer in this user forum and I do not work for Microsoft. I know that many of you have been disappointed about a feature that was announced, which Microsoft then seems to have cancelled. I suspect that the new Assigned to Me functionality in Project for the Web is meant to replace displaying Project for the Web tasks in the To Do app. I DO NOT know this for sure, but that is the only way I can explain how the feature was announced, and then seems to have been dropped. We can wait and hope for the functionality you seek, but I suspect it is never coming. Sorry, but hope this helps. Any update on this?
scursio On the 10/12/22 Project Blog, Microsoft announced that tasks in Project for the Web would show up in the "Assigned to me" tab in Tasks within Teams. They indicated that it would roll out in the "next couple of months". We shall see if that holds true, as it isn't on the Microsoft Roadmap.
- Thanks for the links, tvaughn12 - it now shows up in the roadmap as being generally available from Aug 2023 🙂
- Hi, does anyone know what si the status of this issue?
- In the Webinar - https://techcommunity.microsoft.com/t5/planner-blog/microsoft-planner-and-project-a-look-at-what-s-to-come/ba-p/2875083 given in November 2021 (10 months ago) Cathy Harley said this feature was coming 'soon' but it's not yet on the roadmap for Projects for the Web. Any update on when this feature will be implemented? A central place for managing tasks for team members who don't have a project license is crucial.
Nico Although this is not a feature, it is quite simple to do using 2 flows in PowerAutomate... I have developed just this. First flow creates a task on the Assigned To in P4W. Second flow monitors the Task GUID for changes in ToDo / Tasks and updates P4W tasks when changes are made outside of P4W.
Another option is to trigger and email to the user assigned the task and then use PA to flag the email if the subject contains... auto putting the task in ToDo etc
Or us adaptive cards to make an interactive email or Teams post to a channel so you still have access through the day to day toolset.
All the PA flows use the Project and Projects Tasks tables in Dataverse which is where the P4W data lives.
Loads of options if MS don't implement this, although would be far better if it was part of the standard offering, I agree.
Hope this helps.
- Hi Adam, I know the new planner will resolve the issue but I would already like to have this working today the way you described. Could you share some details or prinstscreens of the solution with just 2 flows? Thanks
- I just tried doing this in Power Automate, but there doesn't seem to be a trigger for "Assigned To" in the Power Automate docs available at https://learn.microsoft.com/en-us/connectors/projectonline/
So it seems that it is not possible to implement this currently. - Adam, Any chance you could share the templates for your 2 Power Automates or the instructions? I can see how to add a Task, but I can't figure out the "Assigned To" portion of the project and I would like the project to push the tasks out to each employee's To Do list.
It look like the UserVoice may be still active for this.
https://feedbackportal.microsoft.com/feedback/idea/cc6db451-4964-ec11-a819-6045bd78001e
I'm unable to access the link mentioned on July 8, 2022: https://feedbackportal.microsoft.com/feedback/idea/cc6db451-4964-ec11-a819-6045bd78001e
Can someone confirm if it is still active, please? I receive, "Something's missing...
It seems the page you're looking for doesn't exist, or you don't have permission to view it."
Thank you.sknoop-cosc This link? Microsoft 365 Roadmap | Microsoft 365 It's still active for me.
- Does anyone know if this was resolved?
- Mase1020 --
Don't hold your breath waiting for this functionality in Project for the Web (what you describe as the Project app). I see nothing on the development Roadmap for this tool that reveals Microsoft will integrate Project for the Web with the To-Do app. Sorry, but hope this helps.- thanks for taking the time to respond - shame though, would be incredibly useful for my project teams
- I fully support this message. Project and Planner are very different and both have a usage at operational level. To do is the central point to organise personal workload where project and planner are there to organize at Team level. We really need a link between the Project app and To-do...
- i agree this is required for widespread adoption of p4w.
