Forum Discussion
How to automatically sync availability with Project Professional?
Hello everyone,
I am quite new to MS Project Professional and I have assigned resources to different tasks. Now, instead of entering vacation times etc. manually per resource, I would like to sync the availability of the user from the resources calendar. The data should be available in our company network.
Could someone point me in the right direction to link the resource's calendar availability to the Project?
Especially since the MS Projects plans users to the hour, it would make sense to know when the user is even available for working on that project.
Thank you all for your help
Alex
7 Replies
- AleXSR00,
Where exactly is your "resources calendar"? And what do you mean by "available in our company network"?
JohnWell, I can share my calendar and see all calendars of my colleagues. So e.g. my calendar would be my Outlook 365 calendar. I have all my out of office and busy appointments in there.
If I am planning myself for e.g. 20 tasks, then Project will essentially plan my tasks for my earliest availability and plan 8 fulll hours per day. In reality I might have 2-3 hours per day of meetings.
As those appointments are in my calendar and they are listed as "busy" or "out of office", Project could simply exclude those times from the scheduling.
Project has this feature to add manual vacation times etc. but I would have thought that within the Office 365 package, the calendar could simply be synced so I do not have to check my and everybody else's calendar all the time.
- AleXSR700
The feature you are seeking, which is to synchronize your resources' schedules in Microsoft Project with their Outlook calendars, does not exist. This means your only option is to manually update their calendars in the Microsoft Project file, which I know is a LOT of manual labor. Sorry, but hope this helps.
