Forum Discussion

RalfMetz's avatar
RalfMetz
Copper Contributor
Jan 30, 2024

MS Planner: Standard access should be read-only, only selected users should be able to edit

Dear all

 

We would like to use the Planner as a Kanban board and use it to provide people with information on the current progress of a project. It looks like the following structure (in German).

 

 

However, anyone who is not a member of the project team should not be able to make any changes to the board. In other words, we would like to make the board visible, but only changeable for certain users.

 

Is there a way to do this with the current version of the Planner?

 

And if not, does anyone know whether this could be changed with the new Planner?

Otherwise we would switch to an alternative. We have already organised similar boards with Trello for other customers, where this was possible.

 

Thanks & Regards

Ralf

  • SanthoshB1's avatar
    SanthoshB1
    Bronze Contributor

    RalfMetz Hi, it is not possible in Planner to limit the access to certain users alone. All members of the Plan will have equal access to it. 

    • RalfMetz's avatar
      RalfMetz
      Copper Contributor

      SanthoshB1 That's what I experienced so far. Do you know, if there are plans to change this? Else, the board view is as management tool to communicate and create transparency hard to use. 

      I know, Teams is focussed on Teams 🙂 but knowing that Teams is used for quite some time to also organise larger Units, I'm wondering if access rights have never been considered in this context.

      • SanthoshB1's avatar
        SanthoshB1
        Bronze Contributor
        I hope this granular permissions will not come to Planner as it works on top of M365 Groups.

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