Shared resources in Scheduling Assistant

Hello emildupont,

unfortunately, the “Room Finder” feature in Outlook only shows room lists existing in your own organization.

However, there is a way to share the room’s calendar with external users:

1. Grant delegate access to individuals managing the room within your company.
   Go to the Admin Center > Resources > Rooms & Equipment, find the desired room, and edit Delegates to include the designated person from your company for sharing the room’s calendar.

2. Adjust Exchange settings for the room, granting the designated person Full Access rights. Sharing the Room’s Calendar (performed by the room delegate)

3. Access the room’s mailbox / calender from the delegate’s account.
   Log in using the delegate’s credentials, navigate to the Outlook calendar, and open the account by clicking the profile picture in the upper right corner. Then, select the "Open Another Mailbox" option.

4. Search for and choose the delegated room's account.

5. Navigate to the calendar and click on the Share option.
   Enter the email address of the individual with whom you wish to share the calendar (Note: Only Microsoft email accounts, including Office 365 and outlook.com, are supported), and select the appropriate sharing option.

6. The external user will receive an email invitation to view the calendar. Upon acceptance, they can access and view the shared calendar.

7. Navigate to the calendar view to check the room’s availability.

Sharing Office 365 Room's availability to external users - Microsoft Community Hub