Forum Discussion
New Outlook Move Email GPO
The release notes for the latest new Outlook version stated that Microsoft finally added the functionality to move emails between email accounts/folders. It mentioned a GPO for enterprise customers that enable customers to do this since it is disabled by default. I downloaded the latest Microsoft 365 GPO templates (dated 28 May 2025) but I can not find this setting. Can someone please tell me where I can enable this functionality? Once enabled, does it work like classic Outlook where you literally drag an email to a different mailbox folder? Thanks.
2 Replies
Policies for New Outlook and Outlook on the Web are not controlled via GPO templates but via OWA Mailbox Policies. Theses can be controlled by Exchange Admins via the Set-OwaMailboxPolicy PowerShell cmdlet.
In this case, the ability to allow messages to be moved or copied between external accounts is controlled via the ItemsToOtherAccountsEnabled parameter
You can move emails directly by dragging and dropping them, or you can use Ctrl+X and Ctrl+V shortcuts, or you can create rules to automatically move emails in bulk via File ＞Manage Rules and Notifications＞, but in fact, I would recommend waiting for an official update to enable email movement.
