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Calendar - Category - Colors
Many of our users are assigning Category > Colors to their appointments (created in OWA or Outlook for Windows, all running on EOL & O365). When we Add Calendars > From Directory in OWA some of the calendars are showing the original colors for each appointment, other calendars are showing all appointments with the same color
What could be the reason for this different behavior, causing appointments from some calendars to display with original colors and for other calendar ignoring the colors?
How can we make this behavior consistent?
The client doesn’t matter - the permissions the users have on the calendars is the key. If they don’t have high enough permissions, they won’t see the colors. (If they have the same categories in their mailbox, they might see colors on those calendars.)
This has to do with the way Outlook stores information about the (color) categories. You need to have at least Reviewer permissions on any shared resource you want to see the color info from.
Diane_Poremsky_MVP has a detailed article on this here: https://www.slipstick.com/outlook/outlook-categories-and-color-categories/
Hi Vasil, I've been searching via the Exchange admin center, found the 'Permissions' , but couldn't locate anything about 'Reviewer' permissions. Can you give me hint where to look after?
That's the folder level "reviewer" permission, sorry if I wasn't clear. If you want to set it on behalf of the user, use PowerShell and the Add/Set-MailboxFolderPermission cmdlet.
- Hi Vasil, tx for you quick reply and link to great article about Outlook categories and color categories. The article from @diane poremskey is mainly talking about the Outlook for Windows application. How do we control/setup/configure similar color-settings if we only use Outlook for Web?
The client doesn’t matter - the permissions the users have on the calendars is the key. If they don’t have high enough permissions, they won’t see the colors. (If they have the same categories in their mailbox, they might see colors on those calendars.)
