Forum Discussion
Teams Meeting Recordings and Transcriptions - Retention Concerns
My company has concerns about meeting recordings and transcriptions sticking around for a long time and causing potential legal or audit issues down the road. I've been researching this, and transcri...
Looks like this will be available soon.
and delete Microsoft OneDrive for Business transcript files
MC726122 · Published 6 Mar 2024
Service & monthly active users
Microsoft Teams (2,940)
Relevance
Medium
Platform
Android, Desktop, iOS, Mac, Web
Roadmap ID
https://www.microsoft.com/en-GB/microsoft-365/roadmap?filters=&searchterms=365720
Tag
ADMIN IMPACT
NEW FEATURE
Message Summary
With this new feature, Microsoft Teams meeting transcript files will be saved in Microsoft OneDrive for Business for transcription-only meetings. Users will be able to view, download, and delete transcript files from one place (OneDrive for Business) instead of two places (OneDrive for Business and Microsoft Exchange Online). This message is associated with Microsoft 365 Roadmap ID 365720 When this will happen: Targeted release: We will begin rolling out early April 2024 and expect to complete by mid-April 2024.Worldwide, GCC, GCC High, and DoD: We will begin rolling out mid-April 2024 and expect to complete by late April 2024. How this will affect your organization: Currently, if the admin turns on transcription for the organization, you can view, download, and delete transcript files saved on both OneDrive for Business and Exchange Online directly from the tile "Transcript" in the Microsoft Teams meeting chat or in the Recap tab in the Teams calendar invite. With this new feature, we will stop saving transcript files on Exchange Online. We will communicate this change here when it is set to begin. What you need to do to prepare: There is no action needed to prepare for this change. You may want to notify your users about this change and update any relevant documentation as appropriate.
blue_man Thank you so much for siting this!! Very exciting for us to test it out.
Another stipulation I wanted to ask about - the transcript would be available for internal employees to review, and for our admins to discover if needed. However, I'm trying to understand under what specific circumstances an external would have access to a transcription outside of an internal employee sharing them like any other file within our environment.
By default they wouldn't have access to the chat prior to or after a meeting takes place, which leads me to believe they wouldn't have access to the transcription as long as the transcription wasn't "ended" while the meeting was still taking place... right?