Forum Discussion
Teams Meeting Recordings and Transcriptions - Retention Concerns
FYI, what we may resort to is:
- Only allowing certain users to record meetings. The meeting organizer should also be the recorder.*
- Train those users to download and delete the transcription after the meeting.
*The transcription is stored in the meeting organizer's Exchange mailbox and therefore they are the only ones who can delete it. There is a note somewhere in Microsoft's documentation that global admins (maybe just Exchange admins?) can also get to transcriptions, but no mention of how they would remove them.
The problem is, IMR (intelligent meeting recap) - now part of CoPilot - depends on the transcription to create its summaries.
The only real solution is a transcription retention policy. I haven't seen anything coming up on Microsoft's roadmap yet. 😔
We have exactly the same requirement as you LucidBike1140 and the exact same problem.
We've investigated automated deletion of these hidden files in the users mailbox without success.
Right now our Teams Transcription functionality is disabled as we will not allow transcription files to remain discoverable indefinitely. This means that users are not using Copilot for teams which could well impact our Copilot business case (as the Teams feature is one of the more useful areas right now).
We really need Microsoft to add retention controls on transcription files to move forward!
