Forum Discussion
Teams Meeting Recordings and Transcriptions - Retention Concerns
Two more things I learned:
- By default, meeting organizers and presenters can record meetings, and, by default, anyone can preset, therefore anyone can record. A Teams meeting policy can be used to only allow organizers to present in meetings. If anyone else needs to present after the meeting starts, the organizer can change their role to presenter. (The presenter could then record the meeting, but you'd assume that the organizer would have done so already.)
- Using Teams Premium, a meeting policy can be https://learn.microsoft.com/en-us/microsoftteams/configure-meetings-highly-sensitive-protection that will only allow organizers to record meetings (doesn't matter who can present).
Just some options other than having to control who can record on a per-user (or group) basis.
Just to add to the conversation about transcripts. One copy of the meeting transcript is saved in ODFB and a second copy is saved in Exchange in temporary storage. The ODFB copy expires when the recording auto-expires (deletion can take up to 4-5 days). When the ODFB copy get deleted, the original copy on Exchange won't be deleted. It will stay in Exchange storage until meeting organizer delete it manually, other cases will be when the Exchange storage reaches it's size limitation, or the meeting organizer leave the company and the account is entirely deleted. Unfortunately there’s no retention policy available for transcripts today.
Thanks for the extra info ChristianJBergstrom.
What do you mean by "ODFB"? If that copy and the one in Exchange expire at different times, which one is the one that's accessible in Teams? (Either via the original meeting invite in the calendar or in the original meeting chat.)
When you say that the user could delete it from Exchange, how would they do this? My understanding is that it's in some sort of hidden folder, only accessible by admins.
- I'm assuming OSFB is OneDrive for Business. I've done a number of tests and I've not yet seen a recording transcription stored there. I only have the .mp4 recording files and I've looked in "Microsoft Teams Chat Files", "Microsoft Teams Data" and "Recordings". 🤷🏻:male_sign:
