Forum Discussion
Teams Meeting Recordings and Transcriptions - Retention Concerns
There is a Teams Meeting Policy which can be assigned to users that determines if they are allowed to create a transcription, this should be your first choice in limiting transcription. Rather than having groups that can't download, have groups that can't create a transcription.
I'm not really sure what 'search in Exchange' you mean, if you mean an eDiscovery search by a compliance officer then yes they would come up.
Teams chat messages can be retained and deleted using a Retention Policy just like email messages. It perhaps makes little sense to have a different retention policy for chat compared to email.
StevenC365 Thanks for the response!
There is a Teams Meeting Policy which can be assigned to users that determines if they are allowed to create a transcription, this should be your first choice in limiting transcription. Rather than having groups that can't download, have groups that can't create a transcription.
Agreed. Since there isn't a way to view the transcription file without downloading it, the only protection is to not allow it to be created in the first place. I wish that meeting recordings and transcription expirations could be tied together though.
I'm not really sure what 'search in Exchange' you mean, if you mean an eDiscovery search by a compliance officer then yes they would come up.
I wasn't sure what I meant either! 🙂 Good to know - thanks.
Teams chat messages can be retained and deleted using a Retention Policy just like email messages. It perhaps makes little sense to have a different retention policy for chat compared to email.
I am not sure what upper management is doing to want to do, so it is good to know our options.
- Ukiman1014 RE: "Search in Exchange"
You can use a retention policy to retain data from chats and channel messages in Teams, and delete these chats and messages. Behind the scenes, Exchange mailboxes are used to store data copied from these messages. Data from Teams chats is stored in a hidden folder in the mailbox of each user included in the chat, and a similar hidden folder in a group mailbox is used for Teams channel messages. These hidden folders aren't designed to be directly accessible to users or administrators, but instead, store data that compliance administrators can search with eDiscovery tools.
https://learn.microsoft.com/en-us/microsoft-365/compliance/retention-policies-teams?view=o365-worldwide
