Forum Discussion

Copper Contributor

Aug 07, 2020

Solved

Shared Document not allowing Track Changes with multiple editors at the same time.

I'm having and issue with Teams where two people are editing the same Word Document that is shared through Microsoft Teams, and "Track Changes" is on. After a period of time the program malfunctions....

files

HenryPhillipsNimbitech
Aug 10, 2020
nguy123123

https://docs.microsoft.com/en-us/microsoft-365/community/versioning-basics-best-practices

nguy123123

Copper Contributor

Aug 10, 2020

HenryPhillipsNimbitech Thanks for the response. Yes both of us are using the desktop version. The co-authoring advice has been done. Unfortunately, if working with a large report (dozens or even hundreds of pages long) you won't see any of the changes necessarily being made as one user could be editing page 8 for instance with the other editing page 58.

Version history would be a way of partially tracking changes as well, however, our company policy dictates that we keep detailed records of reviews for quality assurance and legal purposes.

Thanks for the suggestions, but hopefully Microsoft fixes this issue internally. As you said since even using the online version doesn't work well as of yet, I would assume much of Microsoft Teams functionality is still a work in progress. I was just pointing out a key feature I would like to see addressed sooner than others as this is a key feature that is one of the main reasons that attracts me to using Teams.

HenryPhillipsNimbitech

Bronze Contributor

Aug 10, 2020

Hi nguy123123 ,

Don't quote me on this but I have a feeling that it is more tracked changes are being phased out than it being improved upon.

So I would go on the Teams User Voice and request it as a security and compliance feature like you have just done. You may even find that others have been in a similar situation in which case you can upvote.

However you will always have an audit trail as to who made what changes via Version history I am sure but I could be wrong.

Thanks

Henry

nguy123123
Copper Contributor
Aug 10, 2020
HenryPhillipsNimbitech Do you know how often version history is tracked in Teams? Is it in like 15 minutes increments or something?
- HenryPhillipsNimbitech
  Bronze Contributor
  Aug 10, 2020
  nguy123123
  
  https://docs.microsoft.com/en-us/microsoft-365/community/versioning-basics-best-practices
  - nguy123123
    Copper Contributor
    Aug 17, 2020
    HenryPhillipsNimbitech BTW thanks for the Teams User Voice suggestion. That's what I thought this thread was for, I'll switch over to that forum. Thanks for the help.
- HenryPhillipsNimbitech
  Bronze Contributor
  Aug 10, 2020
  Hi nguy123123,
  
  It should just be based on each time the document changes. So whenever a save occurs, automatically or otherwise.
  
  Thanks
  
  Henry