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How to Assign the Co-Organizer Role to Microsoft Teams Meetings
Microsoft Teams is introducing a new co-organizer role for meetings. The role allows people to share the workload involved in managing complex meetings, like webinars. The role is optional and li...
Rae_Jay Hello, these are the details of the co-org role.
Co-organizers can do the following:
- Access and change meeting options
- Bypass the lobby
- Admit people from the lobby during a meeting
- Lock the meeting
- Present content
- Change another participant’s meeting role
- End the meeting for all
- Create & manage breakout rooms
To make co-organizers breakout room managers, you must first assign them the breakout room manager role.
Co-organizers cannot do the following:
Create & manage breakout rooms(updated, see above)- View & download attendance reports
- Manage the meeting recording
- Edit the meeting invitation
- Remove or change the Organizer role
Agree that it would be awesome if you could change the organizer but still you can set up a meeting without the organizer present by using Teams meeting roles/Teams meeting options. Co-org. Role just makes it even simpler. Have a look at the support docs.
https://support.microsoft.com/en-us/office/roles-in-a-teams-meeting-c16fa7d0-1666-4dde-8686-0a0bfe16e019
https://support.microsoft.com/en-us/office/change-participant-settings-for-a-teams-meeting-53261366-dbd5-45f9-aae9-a70e6354f88e
https://support.microsoft.com/en-us/office/roles-in-a-teams-meeting-c16fa7d0-1666-4dde-8686-0a0bfe16e019
https://support.microsoft.com/en-us/office/change-participant-settings-for-a-teams-meeting-53261366-dbd5-45f9-aae9-a70e6354f88e
That is during the meeting, most of things needed are covered with the co-org role. What is lacking are options before the meeting. Especially with a webinar and shared responsibility or the owner not being there all the time.
- I heard the following today from a Product Manager for the Co-Organizer role:
"I wanted to provide an answer to your question: Yes, Co-organizers will be able to access and modify meeting options before, during, or even after the meeting -- just like the Organizer can."m36five: I hope he's correct, that would be a great addition to Teams. Had troubles with it last week actually. Event organizer wasn't in on the day of the event, an due to a small timing mistake the ones presenting couldn't start the event earlier. Had to reset her password eventually to make things work. So really looking forward to this feature.
- Let's hope that the product manager is right! All of the existing information says that this won't be within the role... I guess we have to wait and see!
- The very idea of these available options is to set them up before the meeting, so of course they can be predefined.
- I am not seeing the co-organizer option despite having the Public Preview (Or Developer Preview) enabled on my Teams. Am I missing something?
Malorie Clark We are not seeing it yet either and really need it. I see the rollout timeframe has been set to Feb 22 - is there any better info available yet?
- Those would be the 'fixed' options of a webinar (date, location, invitation url, form). Regretfully those fixed options change and only the owner can change them. Which is problematic if that person isn't available (parttime or sickness).
Then you have the simple list of attendees, which also only the owner can see before the webinar. There are just some simple (at least from a user perspective) features that seem to be lacking.
