Forum Discussion
Meeting attendance report for Shared mailbox scenarios
Hello, AFAIK there's no quick fix for shared mailbox scenarios and the attendance report. The shared mailbox is the "organizer" and every shared mailbox has a corresponding user account with a system generated password, and you would have to use that account. There are several UV requests for this.
Adding this which should solve the problem, but it's quite long until release.
"Co-organizer Meeting Role" https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=&searchterms=%2C81391
I don't know if this has been resolved but I have stumbled on this.
Note, the meeting was from previous week that I was not able to attend but I was invited to. I also have an access to the shared inbox.
From the calendar of the shared inbox I've gone to the meeting and the meeting options and I made myself a co-organiser by looking for my email address, and saved it.
I've gone to the MS Teams app and on that meeting chat I found the Attendance List file. I also got the Attendance tab now and can see the list and download it from there.
I also have tried it to a meeting from June and did not get the list on the chat section but I got the Attendance tab and found the list there.
That worked perfectly with Microsoft Teams "new" version. Thank you so very much for sharing. For a meeting series created by me in a shared mailbox calendar, to see the attendance reports I followed your instructions:
- opened the invitation series from my personal Outlook calendar
- clicked on "meeting options" at the bottom of the invitation
- in the web page that opened added my userID as a "co-organizer" and saved the change
- quit teams and reopened
- magically attendance reports are now showing up for every instance of that meeting in the meeting chat
Thank you again, your post was really, really helpful!
Andrew.
