Forum Discussion
How to invite additional attendees to a meeting without sending an update to all
- Hi JennyHoA20181
See here
https://support.microsoft.com/en-gb/office/remove-a-person-from-a-meeting-9bb9230b-a722-43ee-a916-66ad5cd34a0b
Outlook should be able to do this, if you open up the meeting in Outlook (Desktop) calendar and remove or add attendees then click send update it should give you an option to send update to all, or send the update only to added/deleted attendees. You would pick the latter option.
I would be shocked if Outlook for Mac didn't have this functionality!
Hope that answers your question
Best, Chris
JennyHoA20181 It seems this issue has been resolved. I just added one attendant in the outlook calendar web version (Google Chrome) and pressed "Send". When I checked the outbox of Outlook the calendar invite was only sent to the newly added attendant.
Svante_Olofsson That solution still didn't work for me - Mac, Chrome, Outlook via web - added attendee, sent email to all attendees. No option to select only new/deleted.
I have a MAC using Outlook, and I just added a person to a group meeting and confirmed that the update was only sent to the new invitee and not the entire invitee list.
Can you share how you were able to add/remove invitees to a calendar appointment? I'm using a Macbook Pro and MS Outlook for Mac desktop (v16.86) and still do not get a prompt when updating the attendees on an invite. I have multiple board members and meetings per year and as members come and go this makes for a hellacious inbox spamming for each of them.
- I just tried this - Mac, Outlook app, only sent to added/deleted attendee. However, it didn't give me any option. When I checked my sent email, I could see it did not go to entire attendee list.
- Not yet solved for Teams! I schedule meetings directly from the Teams app. I is quick and easy to check everyone's availability and then to add/delete participants.
I just don't want everyone to be re-invited every time I add/delete another participant. If it now works in Outlook, why cannot it work in Teams?!
Does anyone from Microsoft actually monitor these chats? They would learn a lot and it might help them improve the software!- Also not resolved in the New Outlook app. I just added someone to a meeting and everyone received the invite again. The original attendees are getting frustrated to keep getting updates that aren't really updates.
I have same issue, when I edit the meeting to add a user (that is the only way I can add a person to a meeting) it does not prompt me to send the update to only the person added, it only gives me the option to "Send" or "Save as a Draft".
The only way around this on Mac is to forward the meeting invite to the person I want to add to the meeting. I have Outlook
Version 16.100.2 (25082415)
running on MacOS 15.6.1
