Forum Discussion
How to BCC guests to a Teams meeting?
- Jul 06, 2020
Just informed that BCC (Resource line) attendees can see each other if they look at scheduling. How do you turn this off?
Melaina_Neschke Are you users creating the invitation from Teams? Please ensure they are using outlook and not Teams for the calendar invite. Only the meeting organizer should be able to see who responded and was invited. What version of Outlook are your users using?
Here are few other options:
1. Use the web version of Outlook to send the invitation out. Under Response Options you can select Hide attendee list
2. In the desktop version you could try turning off Request Responses (I have not tested this so would love any feedback if anyone does).
3. Have them save the calendar invite as an ical, then attach it to a regular email or place it in a shared folder and create a link the email to add to the calendar. HOWEVER, I encourage you to have them "cancel" the invitation prior to saving the invitation to ensure no-one could go into the scheduling assistant to see who responded.
Now if the meeting organizer needs to know who has RSVP'd then depending on the number of invitations being sent out they could do a few things. Send an email inviting them to the event and then:
1. Use voting buttons in Outlook and then send the ical to those who respond yes
2. Use Forms and Power Automate to automatically send the invitation.
Lot's of options. I hope one of these helps you.
- Mark_FusinaMay 08, 2021Copper Contributor
Sarah Gant This is what I see. I don't have the option to hide attendee list?? I have Version 2104 (Build13929.2029)
Any advise?
Thanks,
Mark
- Support_3043Jul 19, 2021Copper Contributor
Hide is only available in Online Outlook. BCC isn't available in invite recipients in Outlook to my knowledge. Teams invite from TEAMS, no BCC either.
So the way I understand it is you can't send an invite to a meeting in Outlook or TEAMS wo more than one recipient without the other recipients seeing the others email addresses, not acceptable at all for privacy reasons.
- May 09, 2021
Mark_Fusina Hello, the "hide attendance list" is only available in Outlook on the web (where you can choose to make it a Teams meeting) as mentioned above. There are a couple of workarounds using Outlook desktop, but when it comes to "true" BCC or hide attendance list in Teams there are multiple UserVoice request for that option and the following UV is the only one updated with status "under review" (they usually merge the similar ones).
Ability to use BCC – Microsoft Teams UserVoice
- Support_3043Jul 19, 2021Copper ContributorNice one, you can upvote this content to gain MS Teams attention here.