Forum Discussion
How to BCC guests to a Teams meeting?
garyang a couple of ways. After you create a meeting in Teams you will see the meeting link so you can grab the link from there or immediately go into the meeting and grab the "meeting details" copy and send an email.
You can also create the invitation in Outlook and put the attendees under resource to create a bcc invitation
Just informed that BCC (Resource line) attendees can see each other if they look at scheduling. How do you turn this off?
Melaina_Neschke Are you users creating the invitation from Teams? Please ensure they are using outlook and not Teams for the calendar invite. Only the meeting organizer should be able to see who responded and was invited. What version of Outlook are your users using?
Here are few other options:
1. Use the web version of Outlook to send the invitation out. Under Response Options you can select Hide attendee list
2. In the desktop version you could try turning off Request Responses (I have not tested this so would love any feedback if anyone does).
3. Have them save the calendar invite as an ical, then attach it to a regular email or place it in a shared folder and create a link the email to add to the calendar. HOWEVER, I encourage you to have them "cancel" the invitation prior to saving the invitation to ensure no-one could go into the scheduling assistant to see who responded.
Now if the meeting organizer needs to know who has RSVP'd then depending on the number of invitations being sent out they could do a few things. Send an email inviting them to the event and then:
1. Use voting buttons in Outlook and then send the ical to those who respond yes
2. Use Forms and Power Automate to automatically send the invitation.
Lot's of options. I hope one of these helps you.
Sarah Gant This is what I see. I don't have the option to hide attendee list?? I have Version 2104 (Build13929.2029)
Any advise?
Thanks,
Mark
Thanks for your suggestion. Sending out the link to the meeting was what I did eventually. But it doesn't inspire confidence in the security because everyone with the link will be able to gatecrash the meeting. Even if I set it that all guests must wait in the lobby, I cannot prevent uninvited people in the organisation to gatecrash the meeting once they get the link. Imagine the link got posted on some forum and was being shared thousands of times, even the lobby floodgate is not going to help much if there are dozens of trolls in it. I think that a link with a password will be a better solution. That is a feature Zoom has.
Using the resources hack in outlook is too much work for a one-time guest.
Thanks for sharing. Appreciate it. But I guess the most elegant solution is a BCC in Teams for one-time guests.
