Forum Discussion
Hide email addresses in invite to external users
Hi,
Probably the simplest way to do this is to create the meeting in Outlook as a Teams meeting. This inserts a unique hyperlink in the calendar event ('Join Microsoft Teams Meeting'). Then you can send copy and paste the link into separate emails to the external and internal people or send one email with them all in the Bcc field.
The other way of doing it is to create the meeting in Outlook as a Teams meeting with just one of the attendees, it doesn't matter who. Send the invite as you normally would, then reopen the calendar event and click the Forward button (Ctrl+F). Enter the next attendee's email in the To field, but be sure to delete text in the email/calendar invite that details previous invite (this is the text beneath '-----Original Appointment-----'). Leave the message text that you want this attendee to see, along with the unique 'Join Microsoft Teams Meeting' hyperlink. Then repeat this for each attendee.
I've tested this last method with 3 separate private email accounts (hotmail, outlook and gmail) and neither one can see any of the other attendee's information either in the email they receive or the calendar event itself.
Hope that helps - please let me know.
You could create separate calendar invites for each attendee that are near identical other than the recipient email address being different. This will ensure each person gets a calendar invite without being able to see anyone else's email address. Because it's a proper ics file it will be added to their calendar. Adding external emails to the resources field is not a full proof solution because if someone clicks reply all the email addresses will become visible. Alternatively, you could use Salepager to send BCC Outlook calendar invites that hide attendee emails from each recipient.