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Hide email addresses in invite to external users
Hi, I send an invite via Teams Calendar to two individuals who are external to my organisation. The invitation they both receive shows the email addresses of all the invitees. Is there a ...
Hi,
Probably the simplest way to do this is to create the meeting in Outlook as a Teams meeting. This inserts a unique hyperlink in the calendar event ('Join Microsoft Teams Meeting'). Then you can send copy and paste the link into separate emails to the external and internal people or send one email with them all in the Bcc field.
The other way of doing it is to create the meeting in Outlook as a Teams meeting with just one of the attendees, it doesn't matter who. Send the invite as you normally would, then reopen the calendar event and click the Forward button (Ctrl+F). Enter the next attendee's email in the To field, but be sure to delete text in the email/calendar invite that details previous invite (this is the text beneath '-----Original Appointment-----'). Leave the message text that you want this attendee to see, along with the unique 'Join Microsoft Teams Meeting' hyperlink. Then repeat this for each attendee.
I've tested this last method with 3 separate private email accounts (hotmail, outlook and gmail) and neither one can see any of the other attendee's information either in the email they receive or the calendar event itself.
Hope that helps - please let me know.
I tried 3rd option to forward the invitation which I received one by one to external users but they in calendar they are still able to see all emails I have. Invited. Does anyone have solution for this ?
Sonukumar0004 no, this isn't possible currently. It sounds like the best thing for you might be to use the first option I described above; create the teams meeting with an internal user and simply email the unique 'Click here to join the meeting' hyperlink to your additional external attendees separately, along with the meeting details.
They won't receive a calendar invite though unfortunately and you'll need to advise them they shouldn't be logged into Microsoft on their browser, if they wish to remain anonymous to the other attendees.
The external.attendees will then have the option to enter a name when they join the meeting. Hope that helps
Everyone - this worked well-
Open Outlook on the web: https://outlook.office.com/ Create a new event > ensure Teams meeting is enabled. Press response options > hide attendee list.
No guest will be able to see each other's in their calendar as well.
Like this if it helps.
Sonukumar0004 thx seams works
Sonukumar0004 I believe people can still see each others details when in the actual meeting though?
We need to maintain confidentiality, even as far as names within the meeting.