Forum Discussion
Hide email addresses in invite to external users
Hi,
Probably the simplest way to do this is to create the meeting in Outlook as a Teams meeting. This inserts a unique hyperlink in the calendar event ('Join Microsoft Teams Meeting'). Then you can send copy and paste the link into separate emails to the external and internal people or send one email with them all in the Bcc field.
The other way of doing it is to create the meeting in Outlook as a Teams meeting with just one of the attendees, it doesn't matter who. Send the invite as you normally would, then reopen the calendar event and click the Forward button (Ctrl+F). Enter the next attendee's email in the To field, but be sure to delete text in the email/calendar invite that details previous invite (this is the text beneath '-----Original Appointment-----'). Leave the message text that you want this attendee to see, along with the unique 'Join Microsoft Teams Meeting' hyperlink. Then repeat this for each attendee.
I've tested this last method with 3 separate private email accounts (hotmail, outlook and gmail) and neither one can see any of the other attendee's information either in the email they receive or the calendar event itself.
Hope that helps - please let me know.
We've had issues with this and it's been trial and error.
Creating a Teams invite and adding external emails to the 'resources' field will blind copy them but if they 'reply all' they will see each others' email addresses. We also had instances where email addresses showed inside the meeting in the participants panel - so we moved away from this.
We now create a Teams invite - invite only internal people, copy the 'join meeting' hyperlink and send this out in separate messages to the external guests. This makes them anonymous attendees and means their personal details are not associated with the Teams meeting.
However, if an external guest has a Teams account when they join the meeting the email associated with their Teams account will show inside the meeting.
If they don't have a Teams account - they join via browser and are given an option to enter their name - whatever they enter shows to others, so we advise using just first names.
I'm still looking into a workaround for hiding personal details of those with a Teams account.
Microsoft Teams just wasn't designed for confidential use!
Microsoft
Just wondering if there is a solution for hiding the email address of individuals who do join a teams call from an external organisation?
- You can use Outlook on the web to schedule a Teams meeting with the option ”hide attendee list”. But that will only prevent the ”hiding” until the meeting begins. Unless the invitees simply join as anonymous users, not being signed in anywhere, just clicking on a meeting link in a browser.
