Forum Discussion
Channel Meeting | Optional Attendees Being Added
Hi all, I've been increasingly taking advantage of Teams Channel-initiated meetings, in order to keep meeting content within the channel. Recently, I noticed that I had people showing up to my me...
RobinMYoung did you ever find an satisfactory answer? It seems this remains a known issue as evidenced by online forums. I still have some users that are added to optional despite our best efforts, despite verifying that they've set their team/channel settings to not receive the invites. And it's random in that it appears to depend on who creates the channel calendar invite. One guy does it and gets the mostly consistent same group of 7. I do it and I get 3, although in the same team w/ same membership. And the set of 7 doesn't overlap with my set of 3. I've even edited the invite to remove the 3 optional members, but within an hour it adds a new random person.
We even made a video and instructions so people could go in and adjust their own settings to be sure it is "off" and not auto set to receive every channel invite in the team.
My company is struggling with this issue. The end result is that most meetings that people schedule are outside the channel they belong to, simply because we don't want EVERYONE in the channel to be invited; this prevents meeting information from being contained within its relevant channel.
This basically breaks a channel Team. As you said, people make regular meetings which means all the chats are fragmented and not persistent in one location. You could get around this by asking people to chat inside in the channel while in a regular meeting, but this is clunky and hard to manage/enforce.
