Forum Discussion
djcrowley
Jan 20, 2021Copper Contributor
Can I create a desktop shortcut to a Teams file?
I have a spreadsheet that I update frequently. I'd like to move it from my local folder to a Teams/Files folder. If the file is in Teams, can I create a desktop shortcut to the file so I can open it...
- Jun 02, 2022
Another option is inside of Teams:
- go to the Files tab of the Team for the file you wish to create a shortcut to.
- click the Show actions dots [...] for the file
- click Open >
- click Open in browser
- If your file opens in Edge
- click the Edge browser options dots [...]
- click Apps
- click Install this site as an app
- either use the default name, or edit to create your preferred file name
- click [Install]
- wait for the file to open
- select your choices for "Allow this app to"
- click [Allow]
- If your file opens in Chrome
- click the Chrome browser options dots
- click More tools >
- click Create shortcut...
- either use the default name, or edit to create your preferred file name
- Chrome has an option to "Open as window"
- Select/check the box will cause the file to open in an "Excel" window
- Leaving the box unchecked will cause the file to open in a Chrome browser window
- click the Chrome browser options dots
You should now have a shortcut directly to the file.
Jan 21, 2021
You have two options. You can use open in SharePoint button once uploaded to get to the file in SharePoint )where your files are stored in teams) and open the file. Here you can copy the URL and create a shortcut file on your desktop and paste that in.
Another option would be to open in SharePoint. Then if you have onedrive setup you can utilize the add to onedrive / my files link for the channel. This will add a link with the files In your onedrive folder synced to your computer which you can then create a desktop shortcut for those files.
Same can be done with sync but that’s the old method and recommend using the add to my files / onedrive option over it.
Another option would be to open in SharePoint. Then if you have onedrive setup you can utilize the add to onedrive / my files link for the channel. This will add a link with the files In your onedrive folder synced to your computer which you can then create a desktop shortcut for those files.
Same can be done with sync but that’s the old method and recommend using the add to my files / onedrive option over it.
- SaeedmeghdadiAug 08, 2022Copper ContributorGreat!
- RLSmith-MSDOTJun 02, 2022Copper Contributor
Another option is inside of Teams:
- go to the Files tab of the Team for the file you wish to create a shortcut to.
- click the Show actions dots [...] for the file
- click Open >
- click Open in browser
- If your file opens in Edge
- click the Edge browser options dots [...]
- click Apps
- click Install this site as an app
- either use the default name, or edit to create your preferred file name
- click [Install]
- wait for the file to open
- select your choices for "Allow this app to"
- click [Allow]
- If your file opens in Chrome
- click the Chrome browser options dots
- click More tools >
- click Create shortcut...
- either use the default name, or edit to create your preferred file name
- Chrome has an option to "Open as window"
- Select/check the box will cause the file to open in an "Excel" window
- Leaving the box unchecked will cause the file to open in a Chrome browser window
- click the Chrome browser options dots
You should now have a shortcut directly to the file.
- LabmindNov 04, 2022Copper ContributorThank you But to open the file from it's shortcut in the actual program: Excel, powerpoint...
Microsoft forget people are humans an no coders at most. Make things easy. This solution is a pure mess and don't even answer to the need.
Also please stop thinking people likes to work on Edge where software don't have stability and functionality needed to work, the application is what professional users want's.- RLSmith-MSDOTNov 07, 2022Copper Contributor
I appreciate your insight and I do agree with you that Microsoft does not make this process easy. It seems to me that the Microsoft developers did not put a lot of effort into making Teams function well with desktop shortcuts.
The environment for the users I support is a mix of people who have a license to use "the actual program: Excel, powerpoint..." or a license for the online apps (PWA) only.
As far as a preferred browser, I personally prefer to use the Microsoft product (Edge) to ensure compatibility with other Microsoft products (i.e. Teams & Microsoft 365). So far, I have not experienced any issues with "stability and functionality needed to work" while using Edge.
I use both the locally installed Microsoft 365 apps as well as the web (PWA) apps and find that both work equally well on all my devices (ie. desktop, laptop, mobile phone).
The majority of the users in my organization prefer to use the Google Chrome browser. It has been my experience that they run into more "stability and functionality needed to work" issues than the Edge users when working with MS365 or TEAMS. Most of our users are struggling to transition from the legacy MS Office desktop functionality to the MS365 cloud optimized functioning. It really is quite a different mindset.
I have found this podcast to be particularly insightful regarding the use of MS 365, including TEAMS:
- SaeedmeghdadiAug 08, 2022Copper ContributorGreat, thanks so much
- SimonJ330Aug 03, 2022Copper Contributor
Hi,
I understand that all these three options open a web browser to Sharepoint that open your document.
Is there a way to use a shortcut to open your document inside of Teams with the build in Excel (in my case) ?
- RobJen6530Jul 28, 2023Copper ContributorHi SimonJ330
I am trying to do the same thing. Did you find a solution?