Forum Discussion
Best route to creating a permission-limited shared calendar in Outlook and Teams? Tearing hair out!
ChristianBergstrom, thanks for taking the time to reply 🙂 My 'question' was a bit rambling!!
I have indeed seen that solution, which would have been nice and easy, but with a shared mailbox (as opposed to a group or user calendar) calendar there is no URL to paste that I can see. It does not appear possible to share a shared mailbox calendar and identify the URL in the normal way (although 'guest' users can add it to their calendars by searching the directory).
I have started to investigate the possibility of using MS Flow aka Power Automate to copy any event added in Outlook to the Shared Mailbox calendar to a Sharepoint copy which would be a read only display calendar. I am not sure how well this will work if events are amended or deleted from the Outlook calendar. But I can't locate another solution at the moment.
Worst case it will just have to live in Outlook and we miss an opportunity to encourage our users to make Teams their one-stop shop for everything.
RBagley Hello! Before my reply I set it up myself so you can indeed add the shared mailbox calendar in Teams by copying the address from the browser (when standing in the shared mailbox calendar view) as per the instructions in the previous reply.
As I also mentioned you'd certainly benefit from creating a M365 group with the
-CalendarMemberReadOnly parameter.
To set read-only Calendar permissions, use the CalendarMemberReadOnly switch without a value.
ChristianBergstrom Great I'll look at creating a group instead with limited permissions. This would have the benefit of automatically adding the calendar into people's Outlook, I guess.
I'm afraid I am none the wiser on the URL front. The shared mailbox doesn't have a password so not its own calendar page, there is no shared mailbox view in the web browser when I log in with my credentials. To access it online I go to OWA and there is just the generic link and an on-off toggle for the Calendar in question.
Is there another way of accessing it in the web browser, perhaps?
RBagley Yes, that's the default behavior. The HiddenFromExchangeClientsEnabled switch specifies whether the Microsoft 365 Group is hidden from Outlook clients connected to Microsoft 365.
"The Microsoft 365 Group is not hidden from Outlook experiences. The group will be visible in the GAL and other address lists. This is the default value."
As for the other option, just to sort things out. Sign in to your personal web mail.
Go to top right corner.
Type the shared mailbox name.
Choose calendar bottom left.
Copy the browser address (this is a shared mailbox calendar starting with "incident").
Then follow the previous description.