Forum Discussion
Add channel to a meeting series
We'd prefer to have the meetings be part of a channel, so that the recordings and interaction are stored in the channel. However, what is the best practice to make sure attendees are aware of the meeting?
Does it send an Outlook calendar invite? If it is a recurring meeting, and the meeting time changes, can it update the Outlook calendar? It isn't clear how to invite all channel members without individually selecting each person.
It doesnt work that way! There’s two types of meetings: a “normal” teams meeting which means it’s not connected to any team/channel which also makes it possible to invite any address! This is what happens when you use the outlook addin.
A channel meeting is connected to a channel and it’s only possible to have members of that team joining!
If all attendees are members of that team, setup a reoccurring channel meeting instead
We'd prefer to have the meetings be part of a channel, so that the recordings and interaction are stored in the channel. However, what is the best practice to make sure attendees are aware of the meeting?
Does it send an Outlook calendar invite? If it is a recurring meeting, and the meeting time changes, can it update the Outlook calendar? It isn't clear how to invite all channel members without individually selecting each person.
yep this is exactly the point:
When you setup a recurring meeting within the channel every channel member needs to actively monitor the channel and needs to push the meeting into the calendar.
So I‘m now proceeding the way to Adam provided:
Setting up the meeting completely in Outlook and copy the channel link into it. This works fine for me.
Maybe a feature request for an upcoming Outlook Plugin?
Looks like it depends on how/when the group was created. I believe prior to Jan 2019, group members were subscribed automatically to groups (and therefore they would receive calendar invites in email). Groups created after Jan 2019, group members were not automatically subscribed. I found that I could Edit the Group and turn on the Subscribe members option, so that calendar invites are sent out. However, there is nothing stopping them from turning it off. I also found for existing groups, I could view the Office 365 calendar to edit single meetings or the series, but for some groups created in Teams, the calendar is hidden and you have to run a powershell command to unhide. The issue with this is now it will show up in Outlook for members, which may not be ideal. For instance, we have a moderated Teams group, that we don't want people sending email to, but we would like to manage the calendar from a central location (versus having a single owner be responsible for it).
I can't seem to find how to "Edit the Group and turn on the Subscribe members option, so that calendar invites are sent out. ". Do you know if this feature has been disabled since your reply in November 2019? Or does IT have to do this?
- The experience of notifications of channel meetings are not that great and also depends if people follow the Office 365 etc! I’d suggest copying the link to the meeting and create re-occurring appointments/ meetings with the link and send out via outlook! That way people have it in their calendar and can just click the link
