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Jay L's avatar
Jay L
Copper Contributor
Feb 12, 2020
Solved

Where is the data saved after a form is submitted?

Hi all, We're starting to use MS forms and I had a few questions concerning the responses submitted. Where are they stored? I know you can open the responses in Excel, but where exactly are they sto...
microsoft forms
  • Cian Allner's avatar
    Cian Allner
    Feb 12, 2020

    Where are they stored? This is about as much details Microsoft gives:

     

    https://techcommunity.microsoft.com/t5/microsoft-forms-blog/microsoft-forms-is-gdpr-compliant/ba-p/251515

     

    https://support.office.com/en-gb/article/data-storage-for-microsoft-forms-97a34e2e-98e1-4dc2-b6b4-7a8444cb1dc3

     

    Forms from staff who leave the company, either transfer ownership to a group prior to leaving or admins can follow this https://support.office.com/en-us/article/transfer-ownership-of-a-form-921a6361-a4e5-44ea-bce9-c4ed63aa54b4?ui=en-US&rs=en-US&ad=US if the owner has left the organisation already, transferring the ownership by using a special URL which displays their forms:

     

     

    Admin section for Forms, this tells you how to access available settings - https://support.office.com/en-gb/article/administrator-settings-for-microsoft-forms-48161c55-fbae-4f37-8951-9e3befc0248b.

     

Megan_V_Walker's avatar
Megan_V_Walker
Iron Contributor
Feb 12, 2020

Jay L - are you using Forms or Forms Pro? If Forms Pro, the data is stored in the Common Data Service, there is currently no 'admin' area at this time, but hopefully something in the future. 

 

Megan V. Walker

Microsoft Business Applications MVP

https://meganvwalker.com/

https://learn.meganvwalker.com/

 

James_Thornton's avatar
James_Thornton
Copper Contributor
Oct 13, 2020

Megan_V_Walker Thanks for the response.

 

Where is the data if I am using Forms vs. Forms Pro?

 

Thanks,

 

Jim

  • JonBown's avatar
    JonBown
    Copper Contributor
    Mar 21, 2021
    Can I re-pose this question Megan_V_Walker ?

    1. Which country is data from Forms Pro stored in?
    2. Which country is data from Forms stored in?
    3. Is Forms Pro considered sufficiently secure to store patient identifiable data?

    Google Forms are being used quite widely to capture patient data. Using G Suite it is possible to manage storage to own servers I believe.
    • Megan_V_Walker's avatar
      Megan_V_Walker
      Iron Contributor
      Mar 21, 2021

      JonBown 

      1. Which country is data from Forms Pro stored in? - Forms Pro no longer exists. It's Customer Voice. It would be stored in the the same data center as the rest of your Dataverse environments (if you have any), or in the same country as your M365 environment. 
      2. Which country is data from Forms stored in? - I would imagine they have different data centres for Forms and likely also tied to the country that your main Microsoft 365 is stored. 
      3. Is Forms Pro considered sufficiently secure to store patient identifiable data? - again, no longer Forms Pro, but Customer Voice. The data is stored in Dataverse, which yes is secure. 

      • Lamiaa AbdelAal's avatar
        Lamiaa AbdelAal
        Icon for Microsoft rankMicrosoft
        Jul 26, 2022
        United Arab Emirates
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        Exchange Online United Arab Emirates
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        Microsoft Teams United Arab Emirates
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        Intune Global Geography 1 – EMEA
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        Viva Insights - Manager/Leader AAD org data only Global Geography 1 – EMEA
        Viva Insights - Manager/Leader with 3rd party HR data only United States
        Viva Insights - Advanced United States

        My data is UAE but in this link Forms showed EMEA https://docs.microsoft.com/en-us/microsoft-365/enterprise/o365-data-locations?geo=UnitedStates&view=o365-worldwide#united-arab-emirates
        Please advice

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