Forum Discussion
See who did not take the survey in Microsoft Form
Hi I created a survey form in my organization. But I want to see who are those members in the organization who haven't answer the survey I created., so I can make an email reminder about it.
15 Replies
Tebtim there are 2 answers to this depending on whether you have already sent out the form or not.
If you have sent it out then the only thing you can do is to do a manual comparison between the spreadsheet of responses against a list of the people you have sent the form to.
If you haven't yet sent out the form then you could do what we do in our company which is to create a list in SharePoint and in each row add the email address of each person you have sent the email to into the Title column. Then have a single line of text column called Responded with a default of No. Next you'd need a flow in Power Automate to get the items in this SharePoint list and also get the details of each response as it comes in. Then you'd add a Condition to compare the responder's email address against the Title column in the list. If it isn't equal then do nothing and leave the red If No channel empty. If it is equal then in the green If Yes channel add an Update item action and change the Responded column to Yes. You could also have a column for each question in the form and add the answer in there as well which is what we do for audit or reporting reasons.
Next you would need a separate flow, probably a manually triggered flow, to get the items from your SharePoint list and have a condition that if the Responded column is equal to No then send a reminder email.
Rob
Los Gallardos
Microsoft Power Automate Community Super User- Hi Rob.
I send you a message. If you have time.
I like your solution and think it can work for me. But need more helpThe responses can be output in an excel format. How hard would it be to initially enter all the recipients into the form, so that it's easy to see who has already answered and who hasn't. I need to verify that everyone has responded, and that workaround is crazy.
RobElliott
Thanks, your approach was helpful in solving my requirement.
For those who wanted screenshots, here's an overview:
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Hope this helps!- Although the steps laid out above seem like a potentially plausible workaround, it is a lot of additional steps that most common users of Microsoft products would not be aware of even exists let alone how to do it. This is not a complicated feature to add to the Forms application itself, and could really be used across all contexts. We gather input from a group but we need to know if the whole group has responded. The fact that this hasn't already been developed in the time that Forms has been in existence seems to be a huge oversight.
Can you show screen shots - I'm a visual learner
and having a hard time figuring this out. Thank you RobElliott
The Sharepoint App version has a 'Send Reminder' button at the top of the Responses page. If you select this, you can edit the message content before the reminder is sent. Then if you look in your sent folder in Outlook you can see the names of the recipients who were sent the message, i.e. the email addresses of all non-respondents.
However, it would make so much sense for the app to just be able to automatically provide the email addresses of all those who were sent the form and haven't responded, perhaps in a table.
Hope it helps,
Tony.
