Forum Discussion
Microsoft Forms External Sharing Disabled
Hello,
After enabling file attachment in the microsoft forms, the external sharing is disabled. Is that possible to share the form with outside organization people.
Thanks,
Sakthi
Sakthisp If you have File Upload field in your form, it must be for users in your org only.
The form can be anonymous, for use externally, but not with the file upload field.
- tgilcas92Copper ContributorIt has been almost 5 years since this post, Everyone needs this option, Google Forms has it, and it is not a security issue, If this were true, even Google would have it disabled, this is just an annoying way for Microsoft to make us have a headache.
- Nathan BurgessCopper Contributor
So 5 years on and this is still a thing?
Come on MS - it's a requirement of so many organisations!
- NickiBethCopper Contributor
It looks like this has been on here for two years with no resolution! Has anyone heard an update?
- Richard PicklesCopper ContributorReally hope that this feature comes ASAP there are so many reasons to enable this.
- PMISWOCopper ContributorLet’s have O365 admin setting option instead for config of file transfer.
- HeatherMay9Copper Contributor
This feature would help my organization a lot. I understand it's probably for security reasons, but I can share a SharePoint team site with someone outside of my organization and they can upload files to it...so can someone please explain the difference? I have also uploaded files with other organizations and the file is verified before being submitted so why can't Microsoft do the same (something like the ATP scan for e-mails)? I also noticed Microsoft will allow us to upload files to this forum. There must be security options in place, can that be used in forms?
Thanks,
Heather
- jasoncoppenCopper Contributor
Sakthisp Just sharing my experience and a potential work around which works in my scenario. I set up a form to capture new client data for KYC checks, with that comes the requirement to upload proof of ID documents. So in my MS Form I add a "Text" section, in the question box I put some detail about what type of document is required etc. I then created a Sharepoint folder, lets call it "Client upload" folder. I then simply create and copy the link, set to share with anyone, then paste the link into the relevant forms "Text" box. The Form recipient receives the form and the link appears in the question field, there is obviously a click through in order to upload the document instead of attaching within the form itself, the document then ends up in my sharepoint folder.
The problem with this is that the recipient could still potentially click through the question without uploading a document, but it will work in some scenarios, like in mine where if the recipient doesn't upload a document I can easily work out who it is and ask them to do it, as I am only sending the form to one or two people at a time.
Hope this helps
- ggoodfellowCopper Contributor
Thanks for sharing your creative workaround, jasoncoppen. That might actually work for my purpose too. Better than nothing.
Wish we just had some acknowledgement of if this will be fixed and when. If you knew it was pending, I would wait. If I knew it a year away, I might pursue something alternative.
- JemlocksCopper Contributor
Spent ages working on a form and then to find the upload function is disabled 😞
Sort this out Microsoft as the form creation is brilliant for a novice like me.
- WanJus365Copper ContributorSystems & technologies are created to make life easier and proper.
- j0rt3g4Copper Contributor
The thing here is that you can share the forms with "External" as long as you don't have any "question that requires uploading Files, if you do have any then it will be disabled by default (since is a security issue).
Forms with uploading files are only ON (inside the tenant, so for users within the tenant that are members of your AAD).
- s_glechCopper Contributor
Are there already any improvements of this? I need a form where externals can upload files. Otherwise the form is useless and I have to go back and send excel sheets and docs back and forth via email.
Thanks for any infos
- OwerbartCopper Contributor
This is indeed a huge problem and the reason why Microsoft Forms is useless. I would gladly pay an extra fee if they had the feature, google forms has it, so no clue why Microsoft doesn't.
- DestromeleCopper Contributor
3 years laters... and still no change, sad
- SakthispBrass Contributor
No response from the microsoft team, Even escalated on user voice. I don`t why the rolled out without this feature🤔.
- RobElliottSilver Contributor
s_glech no, there's no news yet on when external form users will be able to upload files.
Rob
Los Gallardos
Microsoft Power Automate Community Super User
- WanJus365Copper ContributorGoogle Forms,
I’m back..