Forum Discussion

MichelleArellano's avatar
MichelleArellano
Copper Contributor
Jun 02, 2020

Microsoft forms - How can I add multiple recipients to get notifications once a form is completed?

Does anyone know how to set up Microsoft forms so that when a form is completed the notification gets sent out to multiple recipients or a distribution list?
microsoft forms
Notifications
GeorgieGT2425's avatar
GeorgieGT2425
Copper Contributor
Aug 02, 2023

Rob_Elliott Hi Rob, you're potentially saving my bacon with this workflow! I've set it up, tested it, and it says it's working, but the emails I'm receiving aren't containing all of the data I expected. All it's saying is "you have a new response" but not pulling through the search query data. Screenshot below... any ideas? I removed my email address in the To: just for data purposes 🙂 

Thanks!

Rob_Elliott's avatar
Rob_Elliott
Bronze Contributor
Aug 24, 2023

GeorgieGT2425 you are using the wrong email action, you should be using Send an email (v2).

 

Rob
Los Gallardos
Microsoft Power Automate Community Super User.
Intranet, SharePoint and Power Platform Manager (and classic 1967 Morris Traveller driver)

  • evanstroum's avatar
    evanstroum
    Copper Contributor
    Aug 28, 2023
    Rob_Elliott Next thing I am trying to pull off is how to send an email when a section of a form is completed so the email recipient can complete their section and then email another recipient when section 2 is complete so the final submitter can complete section 3. I don't see any options in Automate to send an email after a section and only once the form is complete. Is this possible?
    • Rob_Elliott's avatar
      Rob_Elliott
      Bronze Contributor
      Nov 16, 2023

      evanstroum apologies I've only just seen your post. No, this isn't possible.

       

      Rob
      Los Gallardos
      Microsoft Power Automate Community Super User.
      Principal Consultant, SharePoint and Power Platform WSP UK (and classic 1967 Morris Traveller driver)

       

       

    • MaxRiv's avatar
      MaxRiv
      Copper Contributor
      Aug 31, 2023

      Rob_Elliott Is there anyway to get additional recipients to access an uploaded image from the form? I've configure Power Automate to forward the email but when they click on the link, they get the following screenshot. I imagine it's because they don't have access to the image location, but not sure where they can see that. I do have them listed as a collaborator. Your help is appreciated.

      • Rob_Elliott's avatar
        Rob_Elliott
        Bronze Contributor
        Nov 16, 2023

        MaxRiv apologies, I've only just seen the post. You'll see from the url that the image is saved int your personal OneDrive.  Make the form a group form then save the image into the SharePoint site behind the group in your flow.

         

        Rob
        Los Gallardos
        Microsoft Power Automate Community Super User.
        Principal Consultant, SharePoint and Power Platform WSP UK (and classic 1967 Morris Traveller driver)

Resources