Forum Discussion
Microsoft forms - How can I add multiple recipients to get notifications once a form is completed?
Rob_Elliott read through this thread and first want to thank you for providing a wealth of information on this topic. This is exactly what I am looking to do. Quick question, I have a Microsoft form with 4 different sections, 3 of which are determined by the answers in the first section. With this already created, can different recipients be chosen for different results within the same form?
evanstroum if it is only 1 answer in the form that determines who should receive the email and which answers they should see, the way I would do this is to add a switch control to the flow. This is a type of condition that looks at just 1 answer, for example Which Department are you in?. In case the answer is Maintenance then the email goes to the the maintenance manager. In case the answer is Warehouse then the email go to the warehouse manager etc etc You can have up to 25 cases in each switch.
If the email recipient is based on more than answer in the form that makes it more complicated but could be done either by nesting switches as in the image below or perhaps using a condition.
You could prepare your first email with the relevant questions and answers from the form, copy it to your clipboard then add it to the next switch case and make whatever changes to the questions and answers that you need to to. It's often quicker than creating each email action separately. But be aware, you might need to add your email action from your clipboard outside the switch then drag it in.
Rob
Los Gallardos
Microsoft Power Automate Community Super User.
Intranet, SharePoint and Power Platform Manager (and classic 1967 Morris Traveller driver)
Hi Rob_Elliott. I don't seem to have any options for choosing a recipients to email like you have in your original screenshots. Based on my screenshots, is this an issue with the version I have? I read that it appears I need to have the Pro 365 version in order to hyperlink a picture so perhaps that is the reason for my limitation as well?
- Disregard. I see now these options are directly in Automate. Is the "List of Responses" Response ID a common expression or do I need to create it?
evanstroum The "list of Responses Response ID" is now just called Response Id. You select that from the dynamic content box that appears when you click in the Response Id field. A very simple example of a flow to email several people when a form is submitted is shown below:
Rob
Los Gallardos
Microsoft Power Automate Community Super User.
Intranet, SharePoint and Power Platform Manager (and classic 1967 Morris Traveller driver)
