Forum Discussion
Microsoft forms - How can I add multiple recipients to get notifications once a form is completed?
Rob_Elliott Hi Rob, you're potentially saving my bacon with this workflow! I've set it up, tested it, and it says it's working, but the emails I'm receiving aren't containing all of the data I expected. All it's saying is "you have a new response" but not pulling through the search query data. Screenshot below... any ideas? I removed my email address in the To: just for data purposes 🙂
Thanks!
GeorgieGT2425 you are using the wrong email action, you should be using Send an email (v2).
Rob
Los Gallardos
Microsoft Power Automate Community Super User.
Intranet, SharePoint and Power Platform Manager (and classic 1967 Morris Traveller driver)- Rob_Elliott Next thing I am trying to pull off is how to send an email when a section of a form is completed so the email recipient can complete their section and then email another recipient when section 2 is complete so the final submitter can complete section 3. I don't see any options in Automate to send an email after a section and only once the form is complete. Is this possible?
evanstroum apologies I've only just seen your post. No, this isn't possible.
Rob
Los Gallardos
Microsoft Power Automate Community Super User.
Principal Consultant, SharePoint and Power Platform WSP UK (and classic 1967 Morris Traveller driver)
Rob_Elliott read through this thread and first want to thank you for providing a wealth of information on this topic. This is exactly what I am looking to do. Quick question, I have a Microsoft form with 4 different sections, 3 of which are determined by the answers in the first section. With this already created, can different recipients be chosen for different results within the same form?
evanstroum if it is only 1 answer in the form that determines who should receive the email and which answers they should see, the way I would do this is to add a switch control to the flow. This is a type of condition that looks at just 1 answer, for example Which Department are you in?. In case the answer is Maintenance then the email goes to the the maintenance manager. In case the answer is Warehouse then the email go to the warehouse manager etc etc You can have up to 25 cases in each switch.
If the email recipient is based on more than answer in the form that makes it more complicated but could be done either by nesting switches as in the image below or perhaps using a condition.
You could prepare your first email with the relevant questions and answers from the form, copy it to your clipboard then add it to the next switch case and make whatever changes to the questions and answers that you need to to. It's often quicker than creating each email action separately. But be aware, you might need to add your email action from your clipboard outside the switch then drag it in.
Rob
Los Gallardos
Microsoft Power Automate Community Super User.
Intranet, SharePoint and Power Platform Manager (and classic 1967 Morris Traveller driver)Hi Rob_Elliott. I don't seem to have any options for choosing a recipients to email like you have in your original screenshots. Based on my screenshots, is this an issue with the version I have? I read that it appears I need to have the Pro 365 version in order to hyperlink a picture so perhaps that is the reason for my limitation as well?
