Forum Discussion

Copper Contributor

Feb 10, 2022

Limiting the number of persons who can choose one answer

I want to use Forms to plan information sessions for my organization. I would use something like this: a) February 12 2 to 4 pm b) February 13 10 to 12 am to make them choose the option that is t...

microsoft forms

Survey

RobElliott
Feb 10, 2022
asgobeil no it's not possible with Forms. You would need a flow in Power Automate to add each response to a list in SharePoint and count those, and if there were more than x then send an email back saying the session is full.

Rob
Los Gallardos
Microsoft Power Automate Community Super User

RobElliott

Silver Contributor

asgobeil no it's not possible with Forms. You would need a flow in Power Automate to add each response to a list in SharePoint and count those, and if there were more than x then send an email back saying the session is full.

Rob
Los Gallardos
Microsoft Power Automate Community Super User

amtPBM

Copper Contributor

May 21, 2024

RobElliottIt's a bummer this feature isn't possible in Microsoft forms. It would be a nice capability in our space.

Rob_Elliott
Bronze Contributor
May 22, 2024
amtPBM since my earlier answer I've built a system in Power Apps that checks the number of registered participants for an event and if has reached the maximum it disables the register button. It's more user-friendly and less clunky than the Power Automate solution I gave earlier.

But, as you say, it would be good to have this in Forms as more people build forms in that than in Power Apps..

Rob
Los Gallardos
Microsoft Power Automate Community Super User.
Principal Consultant, SharePoint and Power Platform WSP Global (and classic 1967 Morris Traveller driver)
- jos2fie
  Copper Contributor
  Dec 20, 2024
  Thank you, Rob. I'm a new Power App user and am not sure where to start to create the system you listed above. Is there any way to explain it without you having to do a lot of work? Thank you!