Forum Discussion
How to anonymise user file uploads in MS Forms
Hi, I've created a form to allow users to anonymously report IT incidents, but when someone uploads a file I'm getting an email from Sharepoint Online telling me the name of the user who's uploaded it. The red in the top right is the users name. The form itself doesn't tell me the username, that part of the anonymisation is working fine, it's just this bit related to file upload.
This kind of defeats the point of allowing anonymous reporting, and whilst the users wouldn't know, it is a breach of trust when we're trying to create a positive attitude to security.
Is there a way to turn this off?
3 Replies
It cannot be fully turned off in Microsoft Forms.
The anonymity setting only applies to the form response itself. File upload is handled through OneDrive/SharePoint, and because uploads require the user to be signed in, SharePoint can still show who uploaded the file through notifications or file activity.
As said, you can't collect files from anonymously with Microsoft forms.
There are three workarounds I know:
- Power Pages is a good option if you're already familiar with it.
- A request files link from OneDrive/SharePoint, included in the form. The con: the uploaded files won't be matched to the form responses.
- A request files link + a Flow. When uploading, users are prompted to enter their first and last name, so if you also ask for their name on the form, you can match files to responses. Even then, you can't fully rule out cases where someone uploads attachments without submitting the form, or vice versa.
If you need something more straightforward, take a look at third-party tools integrated with SharePoint, for instance, Plumsail Forms.
Best Regards,
Margo
Plumsail team
There's no way to turn it off. Anonymous responders cannot upload files.
Rob
Los Gallardos
Microsoft Power Platform Community Super User
Principal Consultant, Power Platform, WSP Global (and classic 1967 Morris Traveller driver)
