Forum Discussion
Forms suggestion
Hi Nakul,
I have just logged on to the Microsoft Tech Community for this exact reason - I just started using Forms yesterday and LOVE IT. Let me give you some background of what we are using it for:-
I am an office supervisor in a Prep to Year 12 school and every time the college needs to charge a parent for a lost or damaged library book, our library staff write out a 'memo' and walk it over to the administration building to hand to the finance staff so they can raise an invoice. On that form is student details, book charge details and a space for finance recording also for audit purposes.
In looking for an online solution, we decided to see if an Office 365 app. could facilitate this - and presto! Forms!
To test the feature before presenting it to staff, I created the form and selected in the 'Settings' that I wanted an email response as the finance staff need to know each time the library staff fill out the form so they can view the information to bill the parent. I then emailed and shared the links (input link AND set-up link) to the library staff for our collaborative meeting. At the meeting, library staff had a go at filling out their first form and it worked beautifully their end, however....
I came back to my desk to see that the email notification had been sent to my inbox (as I am the creator). I quickly realised that there is nowhere to specify WHICH email address you want the responses to go to (in my case, the finance staff). I have since done a workaround and placed a 'rule' on Outlook to redirect every email with the subject heading of 'Library Charge Form 2017' be sent directly to the finance staff as I don't wish to see it.
I initially was just going to have the finance staff do the form themselves but questioned whether, if the finance staff left the company, the form, it's sharing, and the spreadsheet information disappear with that staff's sign-in. For this reason, I have decided to remain the 'author' of the form unless we learn otherwise.
Anyway, just thought it was great to read that the form sharing and response features are at the top of your list.
Cheers,
Natalie