Forum Discussion
Clearing Old Responses in Bulk from both the Form and the underlying Excel Workbook
stamperadam you might have already done this but make sure in your List rows present in a table action that you have gone into the action settings, turned the pagination toggle on and set the threshold to 2000. This will overcome the default 256 row limit for the action.
Secondly, at my company we always save Forms responses to a list in SharePoint via a flow in Power Automate. This acts as a backup, is useful for audit reasons and means that if there is any problem with the form - Forms can be very flaky - we still have all the responses.
However, with Power Automate there is also a way to delete all the form responses and the entries in the underlying spreasheet. The flow for this is shown below. I've trigered it manually but you equally have it run on a recurrence schedule, e.g. every month.
Rob
Los Gallardos
Microsoft Power Automate Community Super User
Thank you Rob!
I'll look into Pagination, I forget about that setting. Thanks for the suggestion.
I've thought about creating a Flow for saving responses to a MS List, but I already backup the Form's associated excel document at the end of each month and that's more than enough for this data set. I like keeping things in Excel when possible, just a personal preference really. I've always been able to get a lot out of Excel and I know if the data is in an Excel workbook it's pretty future proof (more likely Microsoft would kill Lists than Excel). I'm also a big keep it simple kind of guy and find Flows to be a little unreliable at times, so whenever I can avoid another Flow I prefer that. Again, this is all more personal preference really.
I think I will definitely try you Flow suggestion for deleting Form responses though! I didn't know an HTTPRequest could be used to delete both the response and the associated Excel row. This is very helpful!
Thank you again Rob!
