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simonpeuter's avatar
simonpeuter
Copper Contributor
Aug 10, 2022
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Anonymous settings in MS Forms

Hello,   is it possible to somehow change the settings in MS Forms to "not-anonymous"?   I created a form where for participants to sign up for an event. They should insert their personal informa...
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  • RobElliott's avatar
    RobElliott
    Aug 10, 2022

    simonpeuter the settings are either "anyone can respond" or only people in your organisation can respond". So if anyone can respond and you need their email address you must ask for that in a text  question. Forms has no way of knowing their address otherwise.

     

    Rob
    Los Gallardos
    Intranet, SharePoint and Power Platform Manager (and classic 1967 Morris Traveller driver)

RobElliott's avatar
RobElliott
Silver Contributor
Aug 10, 2022

simonpeuter the settings are either "anyone can respond" or only people in your organisation can respond". So if anyone can respond and you need their email address you must ask for that in a text  question. Forms has no way of knowing their address otherwise.

 

Rob
Los Gallardos
Intranet, SharePoint and Power Platform Manager (and classic 1967 Morris Traveller driver)

simonpeuter's avatar
simonpeuter
Copper Contributor
Aug 11, 2022
Hey Rob,

thanks for your reply. It was already set to "anyone can respond" and the email address was a text question. I was trying to use power automate to extract the data and found there was a bug in there which set the addresses to anonymous. 🙂
  • RobElliott's avatar
    RobElliott
    Silver Contributor
    Aug 11, 2022

    simonpeuter not correct, if it is set to "anyone can respond" then the form response abd spreadsheet  will ALWAYS show it as Anonymous. It is not a bug, it is by design. That is why you need a question that specifically asks for the responder's email address and get that as part of your flow.

     

    Rob
    Los Gallardos
    Microsoft Power Automate Community Super User

    • Marcelo_BCN's avatar
      Marcelo_BCN
      Copper Contributor
      Jun 21, 2023

      RobElliott Ok, I have the 365 personal account. Created a form, that collected data into an excel book that the form created, but how can I add the Name and Email fields to the form not to have the anonymous fill in Name and and empty cell in Email. Thanks!

      • RobElliott's avatar
        RobElliott
        Silver Contributor
        Jun 22, 2023

        Marcelo_BCN if you have set the form to "anyone can respond" then it will ALWAYS add the response into the spreadsheet as Anonymous. If you need to collect those details from people outside your organisation then you in your form you will need to have mandatory questions for their name and email address.

         

        Rob
        Los Gallardos
        Intranet, SharePoint and Power Platform Manager (and classic 1967 Morris Traveller driver)

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