Forum Discussion
Anonymous responses on Office forms: is there any way to have their email or name?
Hello Damien_Rosario,
Is there any way to have a person submitting a form to submit it with their name or as anonymous?
Hi John Heck
Hopefully I understand right. The only ways I can think of to do this is to:
1. Set the form to Anonymous and put a field in for Provide your name so that users can choose to put their name in or not. You may even use branching using a Choice question to provide their name where Yes will show a name field and No will skip to the next relevant question.
2. Set your form to Only people in my organization can respond and tick Record name to capture the field (only available for people in your tenancy and does not allow for anonymous).
If you want the option to leave a name or to be anonymous, then go with option 1.
Let me know if I've misunderstood and I can clarify?
Cheers
Damien
Thank you for some really helpful answers.
I want a form I can share with our volunteers, i.e. they don't have an organisational email account but they do want to help us.
I want to capture who completes the form without forcing them to type in their email again and without risking them typing their address wrong.
But it seems if I make the form available to people outside the organisation I lose the option to automatically capture who they are.
I understand with data compliance we can't force people to provide an email. But these are people who we already have their email address, or we wouldn't have been able to send them the link to complete the form.
Can you see any way around this?
Thank you.
Guy
Hello Guy_Boswell
Also in settings, when is set to "Anyone can respond" still we can collect necessary inputs such as Name, Mail ids, etc as different rows, and in quiz forms you can set the points to "0" so that it will not be evaluated but data will be captured in the output sheet.
Hope this may help.
Thank you,
Rohit
Guy_Boswell if the form is set to anonymous it is impossible to know who the responder is unless you include a question for their email address (or name or..). Forms has no mechanism for knowing who they are. And for the reasons given earlier it would be appalling if that wasn't the situation.
Sometimes you just have to trust your responders to know what their email address or name is and be able to type it correctly.
Rob
Los Gallardos
Microsoft Power Automate Community Super UserHi RobElliott
I am trying to make the form NOT anonymous but available to people outside my organisation. Is it possible? It seems you can't enforce collections of names and emails.
Thank you
Guy
