Forum Discussion
Allow only selected users in my organisation to fill out a Form?
New Forms user here. I don't think this possible but wanted to ask before submitting an idea. Is it possible to restrict the filling out of a Form to only certain, selected people within our organ...
- A better option here would be to utilize powerapps to build your form, and or utilize SharePoint list form. You can manage permissions to individuals that way with either option and there is even a hybrid method, but if forms is good enough then a basic SharePoint list, with custom permissions would work. You could take it furthur and turn on list item settings to view only their own items in advanced list setitngs so that only the site/list owner (designer) can see the submissions, but the users will only see their own.
Dave_Lee What you could do is have Power Automate delete any non-compliant submissions, and make clear at the top of the form that this will happen.
Nick_Ellis Are you able to provide guidance on how to achieve this please. Many thanks
Friyank that's only of any use if you are using Forms Pro/Customer Voice. It is not a solution for standard Microsoft Forms.
Rob
Los Gallardos
Microsoft Power Automate Community Super User
- Hi Ian, sorry it's been so long!
I think the first thing I would do is create a security group of people allowed to complete the form. Then, in Power Automate, create an automated flow that fires on form submission. Use the Office 365 Groups connector to determine if the new row 'Submitter' value is someone in the group. If it is, do nothing. If it's not, use the Forms connector to delete the row.
The 'making it clear at the top' is just text in the Description field in Forms.
